Materials Management Supervisor

Cleveland Clinic•Coral Springs, FL

3d•Onsite

About The Position

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One. Job Details Join Cleveland Clinic Weston Hospital’s team of caregivers that remain on the leading edge of technology and education while consistently providing patient-centered healthcare. As part of Cleveland Clinic’s Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale metro area and Florida. Here, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. Weston Hospital is looking to add a Materials Management Supervisor to the team who will direct the daily activities of the Materials department. In this role, you will manage the schedules for the entire department, including adjustments, as needed, as well as lead the linen team and support the dialysis team with their materials requests. You will perform cycle counts and physical inventories as well as use the Material Management Information System to order, track, and deliver products. This role is integral to supporting Cleveland Clinic's mission and vision by ensuring the procurement of various medical supplies and equipment required for daily patient care. This directly contributes to delivering exceptional patient care, a core tenet of our commitment to providing high-quality, patient-centered services. A caregiver in this position works Monday through Friday from 8:00am to 5:00pm with flexibility regarding start and end times as needed.

Requirements

High School Diploma or GED
Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision
Must be able to work in a stressful environment and take appropriate action

Nice To Haves

Bi-lingual Spanish, Creole or other language skills

Responsibilities

Supervise the storeroom, receiving and other Material Management activities in Manager’s absence.
Develop work schedule for technicians, assign tasks to caregivers and inspect work.
Complete caregiver performance reviews, establish department goals and organize processes.
Develop training and education process for department tasks.
Verify schedules vs. Kronos timekeeping records.
Serve as department timekeeper as needed.
Use a handheld computer device to calculate supply needs and inventory requirements.
Demonstrate use of TQI techniques and philosophies.
Seek to eliminate errors and consistently improve service to customers.
Enter data into Material Management Information System to record requisitions, receivers and returns.
Verify system information, take appropriate steps to reconcile and research errors to find causes.
Conduct audits of delivery locations.
Direct the delivery of supplies, equipment, forms, mail and other items to requesting locations.
Deliver emergency requests and overnight and next day deliveries promptly.
Supervise the receiving process, verify quantity and product information and compare it to the Purchase Order.
Notify supervisor of discrepancies and assist with reconciliation.
Investigate mis-shipped items and correct problems.
Maintain and readjust established par level information or exchange cart information to minimize shortages and maintain customer service levels.
Record signatures for delivery purposes, inspect packages for damage and report any damage.
Prepare outgoing packages and calculate and record shipping costs.
Count and verify supplies in inventory and report discrepancies.
Perform buyer duties as needed during buyer absences.
Rectify discrepancies in supply budgets.