Materials Management Coordinator

Mayo Clinic • Rochester, MN

1d

About The Position

A Coordination Specialist is responsible for assisting in the planning, execution and monitoring of assigned work. The Coordination Specialist works in conjunction with Facilities Management team members, customers, and vendors to facilitate the flow of information and engage key stake holders at the appropriate time. Responsibilities include coordination of resources as needed to complete assignments, assisting in communication and coordination during meetings, status reporting and stakeholder relationships. Provides strong customer service support to internal and external team members and customers. Assist team members in tracking integrated tasks on a daily basis. Ability to handle fast paced environment and short deadlines is required.

Typical duties include: Assists with coordinating efforts between Facilities Management and Customers. Assisting in evaluating, developing and implementing process improvement goals and objectives, as well as monitoring progress toward achievement. Assist in managing customer relationships and expectations. Monitor and analyze FM effectiveness using qualitative and quantitative tools. Plan, coordinate and monitor activities of assigned projects to develop and implement procedures, processes, and systems. Develop detailed task lists and work effort assessment to allow efficient scheduling, assignment, and execution of FM work. Recognize and escalate any and all critical issues to management immediately. Provide support to impacted work units during periods of transition. Ensure proper documentation exists for work units to be effective during and after any system or process change
Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Requirements

• Ability to handle fast paced environment and short deadlines is required.

Responsibilities

• Assists with coordinating efforts between Facilities Management and Customers.
• Assisting in evaluating, developing and implementing process improvement goals and objectives, as well as monitoring progress toward achievement.
• Assist in managing customer relationships and expectations.
• Monitor and analyze FM effectiveness using qualitative and quantitative tools.
• Plan, coordinate and monitor activities of assigned projects to develop and implement procedures, processes, and systems.
• Develop detailed task lists and work effort assessment to allow efficient scheduling, assignment, and execution of FM work.
• Recognize and escalate any and all critical issues to management immediately.
• Provide support to impacted work units during periods of transition.
• Ensure proper documentation exists for work units to be effective during and after any system or process change

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed