Materials Distribution Clerk

Southwell, Inc.•Tifton, GA

69d•Onsite

About The Position

Responsible for the receiving, storing, maintaining, distributing, shipping, charging, and inventorying supplies and equipment for the organization. Identifies any damages to supplies/equipment and takes the appropriate steps to correct the situation. Provides receiving and distribution for all departments, patients, and physicians within the organization. Carries out all directives issued by the Director of Supply Chain Services and/or Distribution Manager on a consistent basis to properly manage the needs of the health system.

Requirements

High School Diploma
GED

Nice To Haves

Knowledge of product and inventory is preferred.

Responsibilities

Makes sure supplies are rotated so they are first in, first out and checks expiration dates and takes appropriate action prior to the designated day each month.
Maintains appropriate daily inventory levels of supplies and equipment within the work area and all other Supply Chain managed supply rooms of the organization and takes appropriate steps to correct the problems of low stock levels, obsolete stock, damaged items, or returns from requesting departments..
Informs the Distribution Manager of any issues with items and equipment in the storeroom or IntelliShelf locations.
Reviews key performance reports and creates action plans to resolve any indicators that are out of line with the benchmarked performance standards.
Works with Purchasing and suppliers on coordinating returned items and properly setting up the returns in the MMIS to ensure appropriate action is taken to close them.
Works with Purchasing, AP, and suppliers on resolving shipping and receiving discrepancies.
Responds promptly to all requests or inquiries from requesting departments made through email, phone, or the MMIS.
Makes sure all items are stored appropriately in the storeroom and IntelliShelf location by keeping areas clean and organized, making sure supplies are off the floor, and making sure supplies are kept eighteen inches below the sprinkler system.
Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. ("TRHS") policies as they presently exist and as they change or are modified.
Understands and adheres to: TRHS' compliance standards as they appear in TRHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information.
Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position.
Offers suggestions on ways to improve operations of department and reduce costs.
Attends all mandatory education programs.
Improves self-knowledge through voluntarily attending continuing education/certification classes.
Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department.
Volunteers/participates on hospital committees, functions, and department projects.
Manages resources effectively.
Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel.
Makes good use of time so as to not create needless overtime.