Material & Services Coordinator

APS • Phoenix, AZ

2d • Onsite

About The Position

The Material and Services Coordinator is responsible for coordinating ordering, scheduling, delivery and material management for construction / maintenance projects. Identify shortages and special material requirements to eliminate project delays. This role prepares required documentation to track cost, discrepancies, and special needs.

You will perform support to verify, analyze and reconcile materials and major equipment to account for quantities, cost and equipment identification. This role may be assigned various administrative level duties in support of the office

Requirements

• High school diploma or GED.
• Working knowledge of construction practices/standards/specifications, APS accounting and inventory principles, procedures/systems as well as knowledge of EMAN, MLIS, MAXIMO, Power Plant and MS Office products.
• Must be able to interface and communicate effectively with people.
• Requires a familiarity of the materials and equipment utilized in the assigned functional area.
• This position may require access to and/or use of information subject to control under the Department of Energys Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120 ) (collectively, U.S. Export Control Laws).Therefore, this position requires applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants for this position will be required to confirm their U.S. person status.All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors.

Responsibilities

• Coordinate with warehouse and/or Supply Chain personnel to ensure transfer and direct buy levels meet Material Request demands. Prepare documentation to issue and receive material for contract jobs, and to track costs.Investigate and maintain accurate information on equipment and materials in MLIS, MAXIMO and Peoplesoft computer databases.
• Monitor material requested for construction/maintenance projects and expedite critical material needed to meet project completion dates. Identify material shortages and take required steps to expedite and eliminate delays. Serve as liaison between the Warehouse, Hauling, external transportation agents, Reclamation and Users. Ensure accurate and timely deliveries to the warehouse and job sites
• Provide cost management information to management to assist in meeting Capital and O&M budget goals
• Initiate purchase and material requests for purchase of tools, material and equipment as required. Initiate Hauling Requests.
• Order rental equipment such as cranes, man lifts, generators, security guards, barricades and port o johns.
• Research and resolve material discrepancies for specific projects and jobs. Complete journal vouchers assuring that charges are correctly distributed.
• Effectively interface with various departments/contractors to ensure conflicts are resolved in a timely and cost effective manner
• Perform administrative level duties as required in support of the work unit.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED