Material Clerk

Hapco•Abingdon, VA

29d

About The Position

SUMMARY The position of Material Clerk reports to the Director, Supply Chain and is responsible for compiling and maintaining records of the material certificates, type of material received, lot traceability, heat number information, etc. A Material Clerk also performs the daily cycle count and maintains the inventory accuracy. ESSENTIAL DUTIES AND RESPONSIBILITIES The material clerk receives/generates certifications for customer shipments, lot number, heat treatment data, material certs, independent testing of the heat treat process, retrieves process certifications, and matches with relevant shipments. Ensures the traceability of the lot number or heat number on each certification from the suppliers. Retrieve and review the material certifications with vendors. Uploading the reviewed certifications to the shared drive Monitoring warehouse inventory and performing cycle counting duties to ensure that all materials are properly verified and are reflective of reported inventory. Comply with all company rules, safety policies and procedures. Work with computers, Microsoft Office Suite and Hapco’s MRP based system on a daily basis. Good relationship skills are a must to successfully deal with vendors on a daily basis. Ability to continually prioritize tasks to be completed as requires. Work effectively to identify and resolve problems or issues. Self-starter and multi-task oriented. Able to work independently, as-well-as with others, as needed. Other duties as assigned. IMPORTANT: o Any employee who does not understand any portion of the job description for this position needs to bring that fact to their manager’s attention so they can provide further work performance or safety instructions, as needed. o This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities which are required of the employee for this job. Duties, responsibilities, and activities may change, at any time, with or without notice.

Requirements

Procurement experience is required.
Excellent verbal and written communication skills.
Ability to follow and give verbal and written instructions with minimal supervision.
Well organized and detail oriented.
Able to function in a fast-paced environment and meet deadlines.
Work well in team environment.
Strong organizational skills with the ability to multi-task.
High school diploma or equivalent
Proficient in using computer software for data entry and record keeping
Must possess the ability to communicate effectively one-on-one or in group situations with customers, suppliers, contractors, executive staff members and co-workers; utilizing methods to include, but not limited to verbal presentations or conversations plus telephone and email communications.
Ability to apply common sense understanding while carrying out instructions furnished in written, oral, or diagram form plus the ability to create and interpret documents correctly.
Possess the ability to deal with problems involving several variables in various situations.
the employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and occasionally stoop, kneel or crouch.
the employee is required to sit, stand and walk in the process.
The employee must be able to occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close and peripheral vision and ability to adjust focus.

Nice To Haves

Experience in inventory control and materials management is preferred

Responsibilities

Receives/generates certifications for customer shipments, lot number, heat treatment data, material certs, independent testing of the heat treat process, retrieves process certifications, and matches with relevant shipments.
Ensures the traceability of the lot number or heat number on each certification from the suppliers.
Retrieve and review the material certifications with vendors.
Uploading the reviewed certifications to the shared drive
Monitoring warehouse inventory and performing cycle counting duties to ensure that all materials are properly verified and are reflective of reported inventory.
Comply with all company rules, safety policies and procedures.
Work with computers, Microsoft Office Suite and Hapco’s MRP based system on a daily basis.
Ability to continually prioritize tasks to be completed as requires.
Work effectively to identify and resolve problems or issues.
Able to work independently, as-well-as with others, as needed.
Other duties as assigned.