Marketing Proposal Coordinator (53170)

Modjeski and Masters-posted 5 days ago
$31 - $36/Yr
Full-time • Mid Level
Hybrid • Silver Spring Township, PA
101-250 employees
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

The Modjeski and Masters (M&M) Marketing Department is rapidly expanding and seeking a Marketing Coordinator with experience in the AEC sector (Architecture, Engineering, Construction). The Marketing Coordinator reviews request for proposals (RFPs) and other inquiries for business services, compiles and develops responses to such RFPs and inquiries through research and interviews with subject matter experts (SMEs) resulting in an award for contractual services with customers and clients. The successful candidate must be highly organized, adept at prioritizing, and able to succeed in a high-energy environment. The ability to effectively collaborate with others while working on several projects and deadlines is essential.

  • Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.
  • Collaborate with Client Managers to prepare prequalification applications and maintain firm registrations.
  • Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme.
  • Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm’s strengths and demonstrating a clear understanding of project scope and client needs.
  • Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials.
  • Develop, edit, and refine persuasive written sections—executive summaries, technical approaches, staffing plans, and past-performance narratives—ensuring clarity, consistency, and alignment with brand voice and messaging.
  • Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives.
  • Maintain a library of primary resumes, boilerplate content, and up-to-date project descriptions.
  • Support business development activities, including capture planning, client feedback management, and CRM updates.
  • Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral.
  • Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency.
  • Other duties/tasks as assigned.
  • 2+ years of proposal coordination or marketing experience in the AEC industry required.
  • Bachelor’s degree in Marketing, Communications, English, or Business.
  • Proven ability to manage multiple concurrent proposals with shifting priorities.
  • Proficiency in MS365 (PowerPoint, Excel, Word, and Outlook)
  • Excellent time management, organizational, and problem-solving skills.
  • Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team.
  • Positive attitude and grace under pressure; constructive in receiving and providing feedback.
  • Commitment to continuous improvement and professional development.
  • Familiarity with Adobe Creative Suite (InDesign).
  • Familiarity with Deltek Vision/VantagePoint or similar.
  • Competitive Compensation
  • Hybrid work schedule with opportunities for mentorship and professional growth.
  • Comprehensive benefits, including 401(k), Employee Stock Ownership Plan (ESOP), and career growth.
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Marketing Coordinator Resume Examples
•
Marketing Coordinator Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service