Marketing Project Coordinator

Jabil Inc.•Austin, TX

56d•Onsite

About The Position

At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, manufacturing, and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe. How will you make an impact?- We're seeking a highly organized Marketing Project Coordinator to support our marketing team with event logistics, procurement, and financial tracking. This role is ideal for someone with 5+ years of experience and a strong background in a Corporate Marketing or Business setting, who thrives in a fast-paced environment and enjoys managing multiple moving parts. In addition to marketing responsibilities, this position will provide support for Austin site needs as required.

Requirements

Bachelor's degree in Marketing, Business, or related field, or equivalent work experience is required.
5 - 8 years of experience in marketing coordination, event planning, or similar roles is required.
Strong organizational skills and attention to detail.
Familiarity with procurement systems (Coupa experience a plus).
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Ability to manage multiple priorities under tight deadlines.
Strong customer service, communication, and accounting skills.
Ability to multitask, prioritize, and maintain confidentiality.
Problem-solving mindset and attention to detail.
Must be flexible to work overtime as needed.
Must be onsite in Austin, TX.

Nice To Haves

Associate's degree plus relevant experience will be considered.

Responsibilities

Manage PO creation, tracking, and vendor setup in Coupa, ensuring invoices include tax, shipping, and full documentation.
Maintain a payment tracker across vendors and cost centers to flag delays and confirm completion before event closeouts and budgeting.
Coordinate with Coupa and Procurement to support faster onboarding for new partners.
Prepare post-event financial summaries comparing budget vs. actuals and noting any cost recovery or sponsorship offsets.
Own shipping and freight coordination for booth materials, giveaways, signage, and customs paperwork.
For 1-3 major shows annually, provide on-site operations support: catering confirmations, access passes, setup windows, and return shipments.
Oversee hotel blocks and staff reservations, including check-in changes, billing, and late additions.
Manage guest lists and special accommodations for sponsor and executive attendees.
Maintain master event calendars and shared trackers for trade shows, sponsorships, and marketing deliverables.
Keep vendor contracts, shipping receipts, and financial documents centralized and audit-ready.
Assist with a variety of customers, management, and stakeholders as required.
Assist with local site coordination needs, including vendor communication, logistics, events, and administrative support as needed.