Marketing Events Coordinator

Makino•Mason, OH

About The Position

This is a highly visible and mission-critical role within the Marketing Department. Makino is seeking a highly organized, detail-oriented and proactive Event Coordinator to support the planning and flawless execution of tradeshows, corporate events, technical center events, and global customer experiences. Reporting directly to the Director of Marketing, the Event Coordinator will work cross-collaboratively within the Marketing Department and cross-functionally with Sales, Product Management, Operations, Finance, Technical Centers, and international affiliates to ensure all events are executed seamlessly and reflect Makino’s premium brand experience. This position requires exceptional time management, strong communication skills, budget discipline, and the ability to manage multiple complex projects simultaneously in a fast-paced B2B manufacturing environment.

Requirements

2 years of experience in event coordination, tradeshow management, or corporate event planning (B2B or manufacturing industry preferred)
Exceptional organizational and project management skills
Excellent communicator with strong written and verbal communication abilities
Highly detail-oriented with superior time management and multi-tasking capabilities
Ability to work effectively under pressure and adhere to tight deadlines
Strong problem-solving skills and professional presence
Proficiency in Microsoft Office Suite; CRM experience (Salesforce preferred)
Willingness to travel domestically and occasionally internationally
Ability to lift event materials (up to 40 lbs.) and stand for extended periods during events
4-year degree required

Nice To Haves

BA degree in marketing, communications, hospitality, business or related field preferred
Experience with large-scale events such as trade shows, customer entertainment and international events preferred
Experience in marketing type software and databases a plus

Responsibilities

Planning and executing all domestic and international tradeshows including hotel room blocks, transportation, catering, booth services, utilities, and vendor coordination
Managing booth logistics including graphics, displays, parts displays, demo equipment requirements, demo memos, technical documentation, and collateral materials
Coordinating packing, shipping, tracking, unpacking, and proper post-show storage of all booth materials and event assets
Maintaining organized inventory of tradeshow materials, parts displays, and event equipment
Serving as on-site event support to ensure flawless execution and proactive problem resolution
Coordinating regional and corporate events at Mason Headquarters including industry events, distributor open houses, Lunch & Learns, and Experience Center (in-house webinar/podcast) events
Supporting Auburn Hills Technical Center events including Lunch & Learns, Tech Expo events, and Experience Center productions
Assisting with coordination of international and regional affiliate events (Tokyo, Singapore, etc.) including customer trips, product launch events, and regional marketing initiatives
Collaborating with Sales, Product Management, and Technical teams to ensure machine/demo readiness and customer experience excellence
Managing event budgets, tracking expenses, processing invoices, and reconciling final costs
Maintaining master event calendar and detailed project timelines for all marketing events
Providing post-event reporting including attendance, budget reconciliation, and performance summaries to the Director of Marketing
Producing clear and professional written correspondence for vendors, customers, and internal stakeholders
Ensuring all events reflect Makino’s premium brand standards and customer experience expectations