Marketing Document Control Specialist
About The Position
We are searching for the best talent for a Marketing Document Control Specialist. Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Are you passionate about improving and expanding the possibilities of Cardiovascular? Ready to join a team that’s reimagining how we heal? Our Cardiovascular team develops leading solutions for heart recovery, electrophysiology, and stroke. You will join a proud heritage of continually elevating standards of care for stroke, heart failure and atrial fibrillation (AFib) patients. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech The Marketing Document Control Specialist will work closely with the Manager of Marketing Operations, Medical, Legal and Regulatory (MLR) Approvers, as well as content creators across the organization. Collaborating closely with leadership across the enterprise such as marketing, brand, corporate communications, medical office, regulatory, training and legal, this role will assist in launching and monitoring compliant materials across a multitude of internal and external platforms and tools. This candidate will support content creators to ensure each project is clearly defined, completed on schedule, and the end-product meets defined company goals, local, federal and international regulations and guidance.
Requirements
- Independent thinker, dynamic, energetic and highly organized.
- Bachelor's Degree and/or 5+ years’ relevant work experience.
- Strong organizational skills; must be detailed-oriented.
- Must have powerful editing/proofreading skills.
- Ability to work in a fast-paced growing , global and cross departmental environment.
- Results driven, self-motivated, and solutions-oriented ability to manage assigned tasks in an assertive, efficient and timely manner.
- Must be proficient in Acrobat, Excel, PowerPoint, Word, Outlook and have basic knowledge of Adobe Creative Suite.
Nice To Haves
- Understanding medical device and/or pharmaceutical landscape preferred.
- Knowledge of digital asset management software and Veeva Vault PromoMats.
- Preferred Project Management experience.
Responsibilities
- Ensure all customer facing promotional and training documents are processed through the current MLR software in a timely manner and that they comply with industry regulations and standards as well as company branding and messaging.
- Review and collaborate with content creators to ensure their projects, programs or marketing activities consistently meet MLR approval standards.
- Work with the Marketing Operations Manager and aid in implementing systems, procedures, and policies and communicate these requirements to relevant stakeholders.
- Conduct periodic internal reviews or audits to ensure that procedures are followed and work with content owners to ensure the system is audit ready.
- Assist with creating, updating and tracking ongoing status, progress and prioritization reports.
- Assist in the onboarding of new employees to the current system and work with IT to update the list of users, their roles and security profiles within the software.
- Communicate and train all quarterly auto-on MLR software enhancements and manage requests for enhancements from system users.
- Exercise excellent service standards and maintain high customer satisfaction through resolving problems by explaining the best solution, expediting corrections or adjustments to provide a resolution.
- Help to maintain DAM library of approved digital assets such as slides, logos, and imagery.
- Perform other related duties and special projects as assigned
Benefits
- Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.
- Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401k).
- This position is eligible to participate in the Company’s long-term incentive program.
- Employees are eligible for the following time off benefits:
- Vacation – up to 120 hours per calendar year.
- Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year.
- Holiday pay, including Floating Holidays – up to 13 days per calendar year.
- Work, Personal and Family Time - up to 40 hours per calendar year.
- For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
