Marketing Coordinator

McCoy-Rockford Inc•Houston, TX

About The Position

We are a full-service commercial interior partner dedicated to transforming workspaces that elevate productivity, engagement, and connection. We specialize in office furniture, architectural systems, flooring, and workplace solutions for organizations of all sizes, including corporate, education, healthcare, government, and small business environments. Through integrated services such as planning, design support, project management, and installation, we deliver seamless solutions from concept to completion. At McCoy Rockford, we believe thoughtfully designed environments empower people to do their best work. The Marketing Coordinator supports execution of marketing initiatives, proposal development, and sales enablement activities that drive pipeline growth. This role ensures marketing efforts are delivered efficiently while maintaining strong alignment with sales and revenue objectives.

Requirements

5+ years of experience in marketing, communications, or related field
Experience supporting proposals, sales enablement, or campaign execution preferred
Experience in a fast-paced, deadline-driven environment preferred
Bachelor’s degree in Marketing, Communications, or related field preferred
Equivalent work experience may be considered

Nice To Haves

Strong written and verbal communication skills with attention to detail
Experience with digital marketing tools, social media platforms, and content management
Ability to manage multiple priorities and meet deadlines in a dynamic environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Experience with Adobe Creative Suite (Illustrator, Photoshop, InDesign) preferred
Basic understanding of web content management and marketing analytics
Strong organizational and project coordination skills
Ability to work independently while collaborating cross-functionally
High attention to detail and commitment to quality deliverables

Responsibilities

Maintain sales document repository
Execute marketing plans, campaigns, and content updates
Maintain marketing materials, collateral, and databases
Lead the end-to-end RFP and bid process from intake to submission
Review RFP requirements and develop a clear response strategy and timeline
Manage proposal calendars, deadlines, and deliverables
Coordinate bid/no-bid decisions with leadership
Support development of client presentations and pitch materials
Prepare teams for oral presentations or interviews
Align messaging across written proposals and live presentations
Track marketing performance, pipeline activity, and ROI
Maintain reporting for campaigns and lead generation
Develop compelling, client-focused proposals aligned with win strategy
Translate technical, operational, and pricing inputs into clear, persuasive narratives
Tailor responses to reflect client needs, industry trends, and competitive positioning
Ensure proposals highlight value, differentiation, and brand strengths
Establish and improve proposal processes, workflows, and tools as needed
Train and guide team members on proposal process
Ensure brand consistency across all materials and communications
Maintain and update a proposal content library (templates, case studies, resumes, boilerplate)
Ensure all submissions are accurate, compliant, and high quality
Review proposals for consistency, tone, branding, and completeness
Manage version control and final packaging
Collaborate with finance and leadership on pricing strategy and structure
Ensure alignment between scope, pricing, and client expectations
Support development of competitive and profitable bids
Improve workflows and tracking systems for marketing activities
Ensure proposals meet all RFP requirements and submission criteria
Identify and mitigate contractual or commercial risks
Coordinate with legal or leadership on terms and exceptions
Maintain compliance with internal policies and external regulations
Maintain external content, sites and updates
Develop newsletters, PR content, and marketing materials
Coordinate events, sponsorships, and conferences with Client Engagement Team, Sales and other cross functional teams as needed
Support compelling, client-focused narratives that clearly communicate value
Develop and maintain case studies, project profiles, and client success stories
Create reusable marketing collateral for proposals and business development
Build and manage a content library (boilerplate, resumes, visuals, testimonials)
Ensure messaging reflects market trends, client needs, and competitive positioning
Create and align win themes, key differentiators, and positioning strategy
Ensure proposals tell a cohesive story from start to finish
Support logistics and travel coordination for sales initiatives
Track win/loss data and proposal performance metrics
Lead post-submission debriefs to identify improvements
Continuously refine proposal processes, templates, and strategies
Stay informed on market trends, competitors, and client expectations