Marketing Coordinator

Legence • New York, NY

19h • Hybrid

About The Position

Our New York City office is seeking a Marketing Coordinator to join the CMTA (legacy AMA Group) team and enhance our Proposal Coordination efforts. This position places a strong emphasis on expertise in Adobe InDesign software for proposal creation, marketing collateral, and document design. The Marketing Coordinator plays a crucial role in supporting business development and sales through the end-to-end proposal process. This individual will collaborate with internal stakeholders and the firmwide marketing team to prepare MEP, Low Voltage, Security, Audiovisual, Acoustic, Lighting, and Commissioning proposals, as well as other client-facing materials. Advanced proficiency in Adobe InDesign is required to ensure all proposals and marketing documents meet company branding standards and reflect our commitment to quality and client success.

Requirements

• Bachelor’s Degree from an accredited University or equivalent experience
• Provide samples of prior work experience
• Minimum 5 years of experience
• Demonstrated experience in proposal development, project coordination, or marketing roles, preferably within a professional services environment
• Advanced proficiency in Adobe InDesign is required
• Strong skills in Microsoft Office Suite and proposal management tools
• Exceptional writing, editing, and organizational skills with strong attention to detail
• Ability to support multiple projects simultaneously and meet tight deadlines
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams

Nice To Haves

• MEP/AEC industry experience is a plus
• Experience with Federal proposal process (SF330) a plus

Responsibilities

• Support the coordination, preparation, and submission of responses to RFPs/RFQs and other internal and external marketing requests
• Ensure proposals and marketing materials meet branding guidelines and all documents are edited, proofread and visually polished
• Able to work efficiently in a heavy, deadline-driven environment, and collaboratively with team members and leadership when gathering required information for proposal submissions
• Draft, edit, and organize marketing qualifications (proposals, presentation decks, brochures, resumes, etc.), ensuring accuracy and adherence to our firm branding standards
• Proactively gather information for marketing requests while adapting to changing priorities and supporting team members and leadership
• Maintain and update proposal/marketing InDesign templates and supporting documents

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees