Marketing Coordinator

Wood Harbinger • Bellevue, WA

8d • $43 - $53 • Hybrid

About The Position

Are you a Marketing Coordinator looking for an excellent career opportunity? Wood Harbinger is a successful multidiscipline MEP consulting engineering firm with a great team and fun culture of work hard/play hard and enjoy life. We’re winning work and have opportunities for a talented Marketing Coordinator who is ready for the next step in their career!

As Marketing Coordinator at Wood Harbinger you'll support firm-wide business development and marketing initiatives by developing and maintaining marketing information systems and records; editing, coordinating, and writing proposals, brochures, and other marketing materials; and coordinating the overall marketing effort to ensure timely, high-quality responses to client opportunities. This role collaborates closely with technical staff and leadership to promote Wood Harbinger’s brand and services.

Requirements

• Bachelor’s degree in marketing, communications, journalism, business, or related field; or an equivalent combination of education and experience.
• 2–5 years of experience in marketing or communications, preferably in an architecture, engineering, or construction (A/E/C) or professional services environment.
• Strong writing, editing, and proofreading skills with a focus on clarity, accuracy, and audience awareness.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with Adobe InDesign and related Creative Cloud applications preferred.
• Familiarity with CRM, opportunity tracking, or marketing database tools (Deltek Vantagepoint) preferred.
• Ability to organize and manage multiple projects, priorities, and deadlines in a fast-paced environment.
• High attention to detail, quality, and consistency in all work products.
• Demonstrated ability to work collaboratively and build effective working relationships across teams.

Responsibilities

• Proposal and Pursuit Coordination:
• Coordinate, edit, and produce statements of qualifications (SOQs), proposals, and interview materials in response to RFQs/RFPs.
• Develop, maintain, and organize standard proposal content, including project descriptions, staff resumes, and firm templates.
• Work with project managers and principals to gather technical input, win themes, and differentiators for each pursuit.
• Create and maintain proposal schedules, track deadlines, and ensure all submittal requirements are met.
• Support creation of interview presentations and collateral, including slide decks, handouts, and leave-behinds.
• Marketing Materials & Communications:
• Edit, coordinate, and help write brochures, project profiles, capability statements, and other marketing materials.
• Develop clear, concise, and compelling written content that reflects Wood Harbinger’s brand and value proposition.
• Assist with content for the firm’s website, social media, email campaigns, and other digital platforms.
• Lead coordination with internal teams to collect project information, photos, and stories for use in marketing materials.
• Ensure consistency with brand standards, templates, and messaging across all marketing communications.
• Marketing Information Systems & Records:
• Develop and maintain marketing information systems and records, including opportunity tracking and pursuit histories.
• Maintain project photography, staff bios, and marketing asset libraries.
• Lead maintenance of the client relationship management (CRM) system and marketing databases.
• Track key marketing metrics such as hit rates, proposal volume, and opportunity stages to support reporting and planning.
• Support data integrity and standardization across all marketing records and systems.
• Business Development Support:
• Support principals and project managers with market and client research for pursuits and strategic planning.
• Prepare background information, briefing documents, and presentation materials for client meetings.
• Assist with development and execution of client outreach campaigns and targeted communications.
• Coordinate internal debriefs and lessons-learned sessions following major pursuits.
• Support maintenance of contact lists and help ensure timely follow-up on leads and opportunities.
• Event and Conference Support:
• Assist with planning, coordination, and logistics for conferences, trade shows, sponsorships, and client events.
• Coordinate registration, exhibit materials, shipping, and on-site support as needed.
• Help develop event-related collateral, giveaways, and follow-up communications.
• Capture and organize outcomes and contacts from events into marketing systems and CRM.
• Internal Collaboration & Administration:
• Collaborate closely with principals, and technical staff to align marketing efforts with firm priorities.
• Lead internal meetings to understand upcoming pursuits, project milestones, and marketing needs.
• Assist with marketing-related administrative tasks such as budget tracking, and vendor coordination as requested.
• Contribute ideas for improving processes, templates, and tools to increase marketing efficiency and impact.

Benefits

• Awesome people: Smart is the norm, unique is celebrated, and enthusiasm is encouraged!
• Positive, fun environment: Casual atmosphere, lots of humor, and daily camaraderie.
• Convenient, state-of-the-art building: Located in downtown Bellevue, two blocks from the Bellevue Transit Center and I-405 for easy commuting, and close to many great restaurants.
• Robust compensation: Target annual base compensation for this role in the state of Washington is based on experience level: $43.27 - $53.37/hour. Factors considered when determining compensation offered include, but are not limited to: skills, prior relevant experience, and any certifications.
• Great benefits: We offer two medical plans, vision, dental with orthodontia, a fully employer-funded HRA, employer-paid life & disability, 401(k) matching, plus generous paid time off. We also offer extras like fitness reimbursement, transit/parking subsidies, and investment in your professional development.
• 50+ years strong: We are a local, well-respected, employee-owned firm for over fifty years!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees