Marketing Coordinator, Culture

HKS, Inc. • New York, NY

17d

About The Position

Overview: Provides foundational pursuit support, maintaining speed, accuracy, and reliability across pursuit delivery within the Culture practice. Supports pursuit teams by coordinating materials, maintaining data and files, and applying firm standards and templates. Demonstrates strong attention to detail, organizational skills, and willingness to learn pursuit processes while contributing creatively and collaboratively. Responsibilities: Coordinates pursuit submissions, assisting with go/no-go efforts, pursuit requirements, scheduling, and assignments, deadline tracking and version control Prepares and formats qualification packages, proposals, and interview collateral, including text editing, graphic layout, resumes, and project schedules, ensuring compliance with firm brand standards Applies firm templates and brand standards consistency across pursuit materials to ensure accuracy, professionalism, and visual consistency Maintains organized pursuit files in standard formats and filing structures to support team efficiency and document reuse Maintains and updates boiler plate and reusable content partnering with the marketing team to ensure materials are current and accurate Creates, maintains, and updates marketing resource materials with direction from senior marketers Updates and maintains information within the firm’s project and pursuit database systems, ensuring data accuracy and completeness Supports data gathering and coordination efforts for pursuits and marketing initiatives Learns and applies pursuit standards, tools, and processes, building foundational knowledge and readiness for increased responsibility Qualifications: Professional degree in Marketing or an equivalent combination of education and experience Typically with 0-3+ years of professional services pursuit marketing experience Knowledge of Photoshop and Illustrator preferred Proficiency in InDesign Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint Strong writing skills with experience in graphically designed page layouts Strong attention to detail, commitment to excellence, and timely delivery Strong interpersonal skills to forge trusting relationships with staff and clients at all levels Strong organizational skills and the ability to work on multiple projects at the same time Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing Ability to problem solve and apply innovative solutions Ability to work collaboratively in a team environment, and independently manage priorities to deliver results Ability to effectively meet deadlines at expected quality Travel may be required If you currently work for HKS, please submit your application via the Internal Careers Portal. HKS is an EEO/AA Employer: M/F/Disabled/Veteran We recommend selecting the location and/or country before selecting a job title when performing a search. Click on the link to drop your contact information and resume here so that your data becomes searchable for new positions! HKS is a global firm of architects, designers, planners and advisors who create places noted for their beauty and performance. Our 1,600 people in 29 offices are united by the belief that an environmental, social and governance approach to design achieves design excellence. In 2023, we became a carbon neutral firm. We value honesty, diversity and inclusion and we celebrate creative thinking. In partnership with our clients and collaborators, we craft powerful ideas and solutions. Together we create places that stand apart. HKS, Inc. provides reasonable accommodation in its application process for qualified individuals with disabilities. If you are interested in applying for employment with HKS, Inc. and need assistance applying for a posted position due to your disability, you may email us. Please use "Accommodation Request" as the subject line of your e-mail. For more information on what the Equal Employment Opportunity law encompasses, please click on the following links: EEO is the Law and Supplement. The following link is the Pay Transparency Nondiscrimination policy statement.

Requirements

• Professional degree in Marketing or an equivalent combination of education and experience
• Typically with 0-3+ years of professional services pursuit marketing experience
• Proficiency in InDesign
• Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint
• Strong writing skills with experience in graphically designed page layouts
• Strong attention to detail, commitment to excellence, and timely delivery
• Strong interpersonal skills to forge trusting relationships with staff and clients at all levels
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
• Ability to problem solve and apply innovative solutions
• Ability to work collaboratively in a team environment, and independently manage priorities to deliver results
• Ability to effectively meet deadlines at expected quality
• Travel may be required

Nice To Haves

• Knowledge of Photoshop and Illustrator preferred

Responsibilities

• Coordinates pursuit submissions, assisting with go/no-go efforts, pursuit requirements, scheduling, and assignments, deadline tracking and version control
• Prepares and formats qualification packages, proposals, and interview collateral, including text editing, graphic layout, resumes, and project schedules, ensuring compliance with firm brand standards
• Applies firm templates and brand standards consistency across pursuit materials to ensure accuracy, professionalism, and visual consistency
• Maintains organized pursuit files in standard formats and filing structures to support team efficiency and document reuse
• Maintains and updates boiler plate and reusable content partnering with the marketing team to ensure materials are current and accurate
• Creates, maintains, and updates marketing resource materials with direction from senior marketers
• Updates and maintains information within the firm’s project and pursuit database systems, ensuring data accuracy and completeness
• Supports data gathering and coordination efforts for pursuits and marketing initiatives
• Learns and applies pursuit standards, tools, and processes, building foundational knowledge and readiness for increased responsibility

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed