Marketing and Events Coordinator

City National Bank of Florida•Coral Gables, FL

About The Position

The Marketing and Events Coordinator coordinates and executes assigned internal and external events and supports marketing activities as directed. Responsibilities include event logistics, scheduling, vendor coordination, and on‑site support. The role assists with preparing marketing materials, maintaining shared files, and processing invoices to support daily marketing operations.

Requirements

2-4 years experience in event coordination and planning.
Knowledge of MS Office, including Word, Excel, and Outlook.
Experience using event management platforms (such as RSVPify, Cvent, Webex Suite, or Eventbrite).
Ability to receive and provide constructive feedback appropriately.
Highly organized and detail‑oriented, with consistent attention to accuracy.
Ability to manage multiple tasks and prioritize workload as assigned.
Strong communication skills in all aspects.
Ability to learn new processes and tools quickly and maintain a flexible, team‑focused approach.
Demonstrated ability to meet assigned performance targets and deadlines.
Able to work effectively in a fast‑paced environment while following established procedures and direction.
Ability to work cooperatively across functions and with employees with varying skill sets.
Strong organizational, interpersonal, and written and verbal communication skills.
Outgoing, personable, and a dependable team‑player.
Ability to travel between assigned event locations as needed to support scheduling and event requirements.
High School Diploma or GED equivalent.
An equivalent combination of education and/or relevant professional experience may be considered in lieu of a degree.

Nice To Haves

Knowledge of Monday.com or similar workflow platforms preferred.

Responsibilities

Coordinates and executes assigned aspects of marketing and corporate communications events such as receptions, meetings, charity events, trade shows, and employee/internal events.
Duties include event logistics, scheduling, food and beverage, entertainment, guest lists, invite creation and delivery, registration/attendee tracking, and pre‑ and post‑event evaluations.
Executes event tasks such as set‑up, breakdown, check‑in, ensuring vendors perform duties, and coordinating activation of leads and opportunities as directed.
Conducts research, makes site visits, and gathers resources to support decisions about event venues and opportunities. Provides feedback on event logistics when requested.
Coordinates staff participation at events.
Supports marketing initiatives and projects as assigned.
Supports bank projects with marketing and communication needs as assigned.
Communicates with vendors and venues to confirm arrangements as needed.
Provides administrative support as needed to the Marketing Events team.
Organizes and maintains shared files and brand/marketing assets.
Processes invoices on a timely basis and submits to Finance for payment.
Administers the process for employee requests for marketing materials on FiSi/Supply Manager, ensuring required information is complete and routing items for approval.
Serves as photographer at events when assigned, taking photos as needed depending on event or venue requirements.
Performs additional duties as needed to support the day‑to‑day activities of the marketing team.
Participates in marketing and corporate communication duties as required to maintain workflow and meet schedules.
Travels between assigned event locations and arrives on site in a timely manner according to the established event schedule.