Marketing and Admissions Assistant - School of Medicine
About The Position
This position supports key operations within the Office of Admissions by contributing to program development, policy input, and strategic objectives related to admissions, student wellness, and alumni and premed relations. The role assists in administering the Medical Society and the Summer Premed Research Internship (SPRI) program, including membership tracking, governance support, communications, and coordination of conferences and leadership meetings. Additionally, it collaborates with the Director of External Relations and the Admissions team to create recruiting materials and support website development and maintenance that aligns with the mission of the BYU School of Medicine to “provide a spiritually grounded and scientifically rigorous education for physicians who will minister to God’s children throughout the world as healers, teachers, researchers, leaders, and disciples of Jesus Christ.” This position also provides administrative support to the Director and Dean of Admissions, including scheduling recruitment activities, coordinating meeting logistics, scheduling travel, and creating presentations. It exercises independent judgment in managing daily priorities, planning events, and making recommendations for marketing materials, while referring policy exceptions, major financial decisions, and final determinations on business objectives and policy creation to senior leadership.
Requirements
- A firm commitment to BYU
- Positive attitude
- See tasks to completion, ensuring stakeholder needs are addressed and met in a timely manner
- Collaborative mindset, working together to foster collaboration and mutual success
- Work in-person, Monday-Friday during normal business hours
- Professional written and verbal communication skills
- Critical thinking
- Problem solving
- Anticipate needs and take initiative on projects
- Microsoft Office Suite software
- Exceptional organizational skills
- Attention to detail
- Maintain strict confidentiality with sensitive information and documents
- Ability to travel on occasion
- Bachelor’s degree or five years of experience as an administrative/executive assistant, events coordinator, or the equivalent combination of education and experience.
Nice To Haves
- Bachelor’s degree and five years of administrative support experience.
- Experience with Medical Education and/or Marketing.
- Extensive knowledge of university organization, infrastructure, policies, procedures, and key personnel
- Knowledge of relevant university information systems (HR, finance, etc.)
- Project management skills
Responsibilities
- Admissions Program Development Contribute to preparation for short and long-term business objectives related to the office of Admissions, including integrated curriculum, international enrollment, and premed support programs.
- Support the development of policies related to admissions and student wellness.
- Support facility planning for admissions and student experience.
- Medical Society & Premed Program Administration Assist with developing the Medical Society, including tracking membership, assisting with bylaws, and managing communications with members and leadership.
- Coordinate logistics and prepare materials for Medical Society conferences.
- Do prep work and logistics for medical Society Leadership meetings.
- Help facilitate logistics related to running the summer premed research internship (SPRI) program.
- Marketing Coordinates with the BYU School of Medicine Director of External Relations and Admissions team to: Create recruiting materials for the Medical Society and the School of Medicine.
- Contribute to website development and maintenance for the School of Medicine.
- Administrative Assistant Assist with scheduling and coordinating the logistics of recruitment activities and other meetings.
- Develop presentations for the Associate Dean of Admissions.
- Assist with travel arrangements, spend authorizations, and expense reports as needed.
- Other responsibilities and assistance to the Director and Dean of Admissions as needed.
Benefits
- 401k.
- BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
- Generous vacation and sick time, plus 13 paid holidays
- Employee assistance program, available to the employee and all members of their household
- Tuition benefits for employees and eligible family members
- Access to athletic facilities
- Excellent medical/dental benefits
- Short/long term disability benefits
- Paid parental and maternity leave
- Wellness program
- Free on-campus parking
- Free UTA passes for employee, spouse, and qualified dependents
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
