Marketing & Administrative Assistant

Jackson Family Wines•McMinnville, OR

23h•$20 - $28

About The Position

POSITION SUMMARY: This internship offers an immersive, hands‑on introduction to the wine industry, perfect for someone who loves fast‑paced, task‑oriented work and wants to learn how world‑class wineries operate behind the scenes. You’ll gain experience across marketing, events, logistics, and office operations while working closely with teams who manage everything from wine auctions to harvest preparation. If you’re curious, organized, and excited to learn, this role is for you.

Requirements

Must be available April-August
Ability to lift at least 50 pounds

Responsibilities

Maintain and update marketing assets and materials
Coordinate wine shipments for events, partners, and program winners
Assemble and distribute swag bags and event materials
Prepare IMFs, BOLs, and documentation for wine movements
Build and ship event kits for internal and external events
Create and manage calendar holds for key events and programs
Develop itineraries and PDFs for auction VIPs
Manage wine consolidation and drop‑offs to event locations
Ensure clear, timely communication with internal teams and external partners
Assist the Hospitality team with event setup, execution, vendor coordination, and guest experience
Support major events such as WVWA Auction Week, OPC activities, and seasonal tastings
Deliver lunches, hospitality items, and guest swag bags during event weeks
Ship wine samples to bidders, partners, and event organizers
Assist with daily office tasks (restocking supplies, answering the door, checking mail)
Support seasonal onboarding and harvest preparation
Assist with technical tasting prep and all‑hands meeting setup
Help with end‑of‑fiscal‑year and beginning‑of‑year administrative tasks
Support harvest sample drop‑offs as needed