Administrative Assistant, Marketing

J.M. Smucker Co • Chicago, IL

2d • Hybrid

About The Position

Your Opportunity as the Administrative Assistant, Marketing Provide a meaningful impact to our organization through supporting key leaders and their respective departments in a variety of projects and initiatives. Leverage your superior organizational skills to coordinate onsite meetings and events, book travel arrangements, and maintain a well-equipped office space in our Chicago office. Location: Chicago, IL Work Arrangements: Hybrid - onsite a minimum of 2-3 days per week primarily Tuesday, Wednesday, Thursday as determined by the Company; maybe more as business need requires. Potential travel once per year to the Orrville Corporate Office. In this role you will:

Requirements

• High School Diploma
• 3+ years of administrative or office management experience supporting large teams and/or leadership teams.
• Intermediate to advanced knowledge/experience with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Teams)
• Strong organizational skills with ability to manage multiple priorities concurrently.
• Exceptional communication skills (written & verbal via face-to-face, Teams, in-person meetings, e-mail, minutes, letters, etc.)
• Experience handling confidential information with appropriate discretion.

Nice To Haves

• Experience in expense tracking and building excel reports.
• Experience with creating and editing presentations in PowerPoint.
• Project management skills

Responsibilities

• Become our office management guru: coordinate onsite meetings, manage office supply inventory, monitor mail and deliveries, book conference rooms, order catering for events, and maintain relationship with building maintenance to ensure timely resolution of office upkeep activities.
• Organize personnel information (birthdays, work anniversaries) and ensure positive onboarding experience for newly hired employees including support in ordering equipment, setting up credentials, and scheduling welcome events.
• Manage marketing leader's calendars, travel, expense reports, and provide phone and e-mail support as needed.
• Create and assemble presentation decks, agendas, and training materials.
• Issue department-wide communications including updates on training calendars, travel changes and confirmations.
• Maintain electronic files in department's SharePoint site and stay up-to-date on record management requirements and communicate retention schedules to ensure proper file storage and organization.
• Run monthly budget reports, input data, and keep teams updated on changes and reporting.
• Support the review of marketing licenses including legal submissions, product shipment details, and deal approvals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED