Marketing Accounting Assistant

Nova Home Loans • Tucson, AZ

18d • Onsite

About The Position

The Marketing Accounting Specialist supports the Marketing and Finance/Accounting teams by coordinating vendor invoice workflows, facilitating co-branded marketing payments, and providing responsive support to internal branches/departments and external vendors. Responsibilities include organizing and submitting invoices/receipts to Accounts Payable, tracking requests through a ticketing system, following up on missing documentation, and assisting with team projects. Ideal for a detail-oriented, organized professional, strong communication skills, and proficiency in MS Office (especially Excel), who can multitask and work independently or collaboratively. This is a fully on-site position, based at our Corporate office in Tucson, AZ.

Requirements

• High School Diploma or GED is required.
• Familiar with clerical practices, office procedures, and automated equipment.
• Knowledge of generally accepted accounting principles and procedures.
• Ability to perform computations with reasonable speed and accuracy.
• Ability to multi-task.
• Knowledge of MS Office Suite, Excel, Outlook and Word.
• Ability to work independently or on a team.

Nice To Haves

• One (1) to three (3) years of experience as a Bookkeeper or Accountant preferred, not required.
• One (1) to three (3) years’ experience within the mortgage industry preferred, not required.

Responsibilities

• Receive, organize, and send invoices/statements/receipts from vendors to Accounts Payable.
• Creates and sends payment link to Real Estate agent for co-branded Marketing orders.
• Provide answers and support by taking phone calls and/or emails from branches, departments, and vendors regarding invoice(s) and other accounting questions.
• Responsible for tracking and documenting requests using a ticketing system and software.
• Communicate with employees regarding missing receipts and ensure proper follow up is completed.
• Responsible for requesting W-9s from vendors when required and sending to Accounts Payable.
• Support various teams within the Marketing and Finance & Accounting department with projects and tasks as assigned by supervisor.
• Other duties as assigned.

Benefits

• NOVA benefits to full time employees include Employee Discount, Paid Time Off, Health/Dental/Vision/Life/Disability Insurance, 401(k) with an employer match, Health Savings Account with employer contribution, and an Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED