Operations Coordinator

Aston Carter • Venice, UT

5d • $19 - $19 • Onsite

About The Position

The primary responsibility of the Marine Operations Support Coordinator is to assist the Demand Planning department with the execution of fleet acquisition, registration, and insurance, as well as marina lease database management for both existing and new locations. This role involves organizing and tracking the acquired fleet from manufacturers and ensuring all compliance requirements are met, including boat registration and insurance enrollment.

Requirements

• Administrative support
• Proficiency in Microsoft Office, including Excel and Outlook
• Effective communication and organizational skills
• Ability to work unsupervised
• Strong attention to detail
• Computer literacy
• Ability to multi-task and organize large amounts of data
• Demonstrated interpersonal skills
• Strong reading comprehension
• Work under minimal supervision

Nice To Haves

• College degree preferred or commensurate experience
• Familiarity with boats and boating is a plus
• Experience with data entry and clerical tasks
• Proficiency in PC-based software including Adobe Acrobat Pro, PowerPoint, and Word
• Well-organized, self-motivated, assertive, and tenacious
• Willingness to accept new responsibilities and grow within the role

Responsibilities

• Support compliance activities such as boat registration and renewals, insurance enrollment, and local and state registration activities.
• Ensure accurate and timely filing of forms related to compliance activities.
• Track order status of new boat orders, including production and logistic dates.
• Effectively communicate the status of boat registration and titles.
• Assist with updates of information in the fleet management system (Fleetio) as needed.
• Organize the lease repository and data for ongoing financial analysis purposes.
• Manage the workflow process to handle existing, new, and acquired location leases. Collaborate with stakeholders such as legal, operations, finance, fleet, and territory directors.
• Establish and maintain a comprehensive calendar to stay ahead of renewal requirements and timing.
• Acquire necessary signatures and provide signed copies to Lessor, Legal, and Accounts Payable.
• Manage the Certificate of Insurance process (COI) for each location.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees