MARINE COORDINATOR

AMBYTH SHIPPING & SEAFIX, INC.•Tamuning, GU

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About The Position

Marine Coordinator is responsible for overseeing and coordinating all activities for vessels while in port, including boarding and husbanding vessels. This also includes all necessary arrangements and coordination prior to the vessel’s arrival and after the vessel’s departure to affect an efficient and cost-effective turnaround.

Requirements

Knowledge of office practices and procedures
Ability to communicate effectively both written and oral with internal and external clients, vendors, and a wide range of people. Correct English usage, spelling, grammar and punctuation; Ability to read, write and comprehend verbal and written instructions, short correspondence, and memos.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, and diagram form
Ability to balance multiple tasks and operate within a deadline-oriented environment
Ability to manage a high volume of electronic communication, both in the office and while mobile in the field
Ability to use computer programs such as Microsoft Office, word, excel, PowerPoint, Outlook, and file management
Ability to board vessels via gangways and ladders both dockside and over open water
Ability and willingness to work any shift to include overtime during a 24-hour period including weekends and holidays to adapt to fluid ship port schedules engaged in 24/7/365 port operations
Ability to read, comprehend and interpret Federal and local laws
Ability to deal with problems involving several concrete variables in standardized situations
Ability to move/lift up to 50 lbs.
Strong interpersonal and communication skills. Ability to effectively communicate with customers, peers and management.
Ability to communicate on the telephone with proper etiquette
Recognizing and maintaining strict confidentiality of work material
Enthusiastic, friendly, and energetic with a genuine desire to provide outstanding service
High School Diploma or General Equivalency Diploma
A valid Guam Driver’s License (Must be able to obtain Chauffeur’s driver’s license within sixty (60) days of employment)
Must be able to obtain Transportation Workers Identification Credential (TWIC) and DBIDS
Credential clearances within thirty (30) days of employment

Responsibilities

Arrange, prepare, and submit forms and documents required by Local and Federal Authorities (U.S. Coast Guard, Harbor Master, Customs and Border Patrol, etc.) for vessel port entry and departure
Coordinate and arrange pilot, tug, line handlers, and berthing assignments
Coordinate crew changes and spare parts delivery including transportation arrangements, hotel reservations, flight bookings and immigration clearance
Coordinates/plans pre-ops meeting with Port officials
Act as liaison with principals, ship owners, cargo interests, and facility management
Preparation of commercial maritime documents
Boarding of vessels at marine facilities in the Ports
Arrangement of vessel husbandry services, deliveries, and services
Internal administration & accounting procedures
Transport crewmembers, passengers, and personnel at scheduled time and location within a 24-hour period including assisting with loading/unloading of baggage and other cargo items
Prepare vessel port costs/estimates
Prepares reports required by internal and external customers
Pickup and Deliver goods/products to and from the vessel/vendor
Assist warehouse personnel in loading and off-loading containers, pickup, and deliveries
Regular, dependable attendance and punctuality