Manufactured Structure Ownership Specialist (Administrative Specialist 1)

State of Oregon • Pendleton, OR

29d • Hybrid

About The Position

Our mission... To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate. The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the Building Codes Division (BCD). BCD adopts and enforces the statewide building code relating to the construction, reconstruction, alteration and repair of buildings and other structures and the installation of mechanical, plumbing, and electrical devices and equipment. This position is represented by the American Federation of State, County and Municipal Employees union (AFSCME). What’s in it for you: Rewarding work in a productive and creative environment Colleagues who are passionate about public service Work/life balance, 11 paid holidays a year, and a competitive benefits package Advancement and learning opportunities that will help grow your career with the State of Oregon Possible eligibility for the Public Service Loan Forgiveness Program This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR An equivalent combination of education and experience
• Skills in performing a variety of clerical functions, communicating orally and in writing, organizing work, and applying rules and policies to work performed
• Skills in typing and in operating office equipment such as fax machine, various copy machines, word processor, and multi-line phone systems
• Experience with Excel and Access applicable software
• Ability to organize information and prepare reports
• Skills in operating a computer terminal to enter, update, correct, and retrieve information
• The successful candidate must have a valid driver's license and a satisfactory driving record.
• This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities.

Nice To Haves

• Preference may be given to candidates who are able to speak, read, and write Spanish fluently

Responsibilities

• Reviewing and processing documents
• Organizing information, materials and systems
• Assisting with administrative support functions such as performing a cursory review of plans submitted to ensure all necessary information has been submitted to expedite the plan review process
• Assisting with taking in plans and selling a full range of permits to construction contractors and the general public
• Assisting with the MHODS process to ensure applications are processed and documents are issued in a timely manner

Benefits

• Rewarding work in a productive and creative environment
• Colleagues who are passionate about public service
• Work/life balance, 11 paid holidays a year, and a competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon
• Possible eligibility for the Public Service Loan Forgiveness Program
• This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees