Administrative Support Specialist 1

Pinellas County Government

1d • Onsite

About The Position

Come Join Our AMAZING team in Facility Operations!!! This position will be pivotal in being the first line of assistance to our customers by routing their calls, emails and work orders to address the issues they report!

Requirements

• Clerical experience preparing, processing, and maintaining administrative records.
• High school diploma + 3 years of experience
• OR Associate degree in a related field + 1 year of experience
• OR Bachelor’s degree in a related field + some relevant experience
• Knowledge of business English, including proper spelling, punctuation, and arithmetic.
• Knowledge of modern office methods, practices, and procedures.
• Knowledge of laws and rules governing procedures and legal requirements in government office operations.
• Knowledge of laws, rules, regulations, policies, and procedures as applied to specialized departmental administrative processes in public service delivery.
• Knowledge of modern recordkeeping practices.
• Knowledge of county functional and organizational structure.
• Ability to use word processing equipment.
• Ability to perform equipment maintenance and follow operational safety procedures.
• Ability to organize and manage warehouse operations and inventory.
• Ability to make formal oral presentations to staff.
• Ability to maintain and troubleshoot office and election-related equipment.
• Ability to organize and maintain warehouse areas and inventory.
• Ability to work independently on complex and confidential secretarial tasks.
• Ability to keep complex records, assemble and organize data, and prepare summaries of reports from such records.
• Ability to apply computer applications and software effectively.
• Ability to compose routine and technical letters and memoranda.
• Ability to make minor decisions in accordance with County ordinances and practice.
• Ability to establish and maintain effective working relationships as necessitated by the work.
• Ability to ensure operational readiness of equipment and maintain warehouse safety and organization.

Nice To Haves

• MS Word
• MS Excel
• Smartsheet
• VR Database
• Extensive working knowledge of applicable laws, policies, and procedures
• Independent judgment and problem-solving skills
• Knowledge of machine maintenance and warehouse operations

Responsibilities

• Plans and organizes workflow/tasks.
• Sets priorities to meet goals and deadlines.
• Applies independent judgment and problem-solving skills; handles difficult situations.
• Demonstrates extensive working knowledge of applicable laws, policies, and procedures.
• Reviews and maintains department procedures and work instructions.
• Oversees quality control; ensures procedures are followed; compliance with law.
• Assists Elections Administrators with day-to-day operations.
• Oversees and assigns responsibilities to temporary employees.
• Assists in developing and updating training materials for temporary employees.
• Uses MS Word for updating procedures and developing training materials.
• Communicates with public, coworkers, and employees by phone, email, and written correspondence.
• Inputs data entry.
• Uses MS Excel for tracking ballot statistics, maintaining checklists, and developing work schedules.
• Establishes work schedules and reviews timesheets for temporary employees.
• Trains temporary employees.
• Monitors, maintains, and troubleshoots office and election-related machinery and equipment.
• Ensures warehouse and storage areas are organized, clean, and properly maintained.
• Conducts routine inspections of machines and warehouse facilities to ensure operational readiness and safety.
• Coordinates repairs or service for malfunctioning equipment.
• Tracks inventory of equipment, supplies, and materials.

Benefits

• Our benefits rank among the top in the area!
• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED