Manager Student Accounting (Hybrid) - Financial Services

Washington University in St. Louis • Clayton, MO

7d • Hybrid

About The Position

The Student Accounting Manager is an integral member of the leadership team responsible for the development and successful operations of the student accounting department. This area is responsible for managing and processing student financial account activity, managing students and sponsors accounts receivables and issuance of 1098Ts. This position will ensure student accounting objectives are met and controls maintained while managing a customer-centric team. This team of individuals support multiple functions and responsibilities that fall under this functional area.

Requirements

• Bachelor's degree
• Relevant Experience (5 Years)
• Normal office environment
• Typically sitting at desk or table
• Repetitive wrist, hand or finger movement
• Ability to travel to various offices across multiple campus locations.
• Office equipment

Nice To Haves

• Bachelor's degree, preferably in Accounting or Finance.
• Experience with complex, decentralized organizations.
• Master's degree
• Certified Public Accountant (CPA) - American Institute of Certified Public Accountants
• Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation
• Certified Public Accountant (CPA) - Missouri Division of Professional Registration
• Accounting
• Analytical Work
• Confidential Data Handling
• Cross-Functional Teamwork
• Detail-Oriented
• Effective Delegation
• Exercises Judgment
• Implementing Policies
• Influencing Skills
• Leadership
• Microsoft Office
• Operational Procedures
• Oral Communications
• Organizing
• Presentations
• Prioritization
• Problem Solving
• Process Implementations
• Process Improvements
• Process Management
• Relationship Building
• Verbal Communications

Responsibilities

• Management of operational procedures, processes and applications to support Student Accounting activities. Troubleshoot issues to resolution. Identify efficiencies and work with director on implementation. Recognize potential risks and ensure strong internal controls are maintained. Facilitate and implement systems development and enhancements. Examples of the team’s operational processes include: Manage student financial activity via Workday to 16,000 students Manage payments: online, credit cards, 529 Plans, wires, checks, etc. Oversee Student Installment Payment Plans (1,600 per academic period) Student Sponsors invoicing and payments Manage daily student refunds 1098Ts (19,000 issued) Manage student accounts receivables ($600M+), related soft collections Monthly, quarterly and fiscal year end Plan and respond to internal and external auditors, SOX documentation
• Management of operational team dedicated to supporting functional areas related to student accounting processes and related analysis and reconciliations. Responsibilities include: Overall management of department and staff; planning and measuring performance to optimize staff and resources. Display and promote high quality of customer service with interaction to internal and external customers. Develop and maintain detailed knowledge about applications and processes. Share information with staff to expand knowledge. Analyze workflow and prepare in advance for high volume periods Develop and maintain strong working relationships with internal departments including Student Financial Services, Office of University Registrar, WashU Health Services, Treasury Services and schools. Represent Student Accounting department as a subject matter expert on activities and touch points related to the functional area.
• Accounting, Analysis and Reporting Identify, gather, and analyze data used for making decisions; incorporate data in report; present recommendations to Director of Accounting Operations and management Prepare, review and approve journals and account reconciliations Compile and analyze monthly, quarterly and annual reports. Complete fiscal year end process; prepare and submit schedules to external auditors Working with report writers, develop and enhance reports. Compile ad hoc reports
• Develop, implement and maintain policies and standard operating procedures to support best practices and a strong internal control environment. Ensure department is prepared and working successfully with Workday Support other Financial Services activities and initiatives Complete special projects and work as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees