Manager, Special Events

Health Alliance of Hudson Valley•Valhalla, NY

57d

About The Position

The Manager, Special Events will support the overall special events efforts of the Westchester Medical Center Health Network including signature events at all network hospitals. Management of assigned and other fundraising programs, as needed. The Manager, Special Events will assist the Director, Special Events with the execution on networks Galas and other marquee events as well as oversee the planning and delivery of medium to large sized WMCH conferences and symposiums, leading all apsects of assigned program components, and assist in the planning and implementation of donor cultivation and stewardship events. The Manager, Special Events will also be responsible for the creative development, logistics and planning, vendor communications, budget management and production of assigned fundraising events. This includes all logistics, working with vendors, researching viable sponsors, producing ad journals, auction catalogues and soliciting ticket/tables sales, seating charts, silent auction and raffle items, website creation and design, e-blasts and marketing strategy under the supervision of the Director, Central Development Initiatives. In accordance with the approved development strategic plan and budget, implement procedures to expand fund-raising & marketing efforts in support of WMCHealth Network through maximization of net revenues, while continuing to build awareness of the programs and services it provides for the community through the special events.

Requirements

5+ year's non-profit fundraising and event planning, required
Bachelor's Degree, required
Knowledge of Salesforce, Classy, Marketing Cloud, and MS Office products preferred.
Ability to relate well and work effectively with multiple constituencies and audiences
Excellent written and verbal skills
Attention to detail and ability to adhere to strict deadlines
Team player committed to developing and working within a collaborative environment and to ensuring the highest customer-service orientation
Flexible schedule as needed; Night and weekend work when necessary
Valid Driver's Licenses to travel between campuses
Position will be split between Network's campuses depending on the event schedule.
Demonstrated track record of success in execution of special events logistics

Nice To Haves

Gala, Golf, and/or Walk experience highly desirable

Responsibilities

Reports to the Director, Central Development Initiatives, manage day-to-day duties to create a successful event including working with the marketing department and foundation team to create awareness and funds through special events.
Manage solicitation lists; work with Foundation on donor outreach. Follow-up for events and event program, event sponsorship in combination with development team, manage committees and all logistics for events.
Obtain, evaluate, make recommendations, and process vendor proposals. Communicate with all vendors throughout the planning process, book contracts, oversee rental orders, submit payment vouchers etc.
Oversee on-site management of events logistics.
Maintain event donor history, attendance, and other event-related information in Salesforce database.
Work with Marketing team on the design and production of event materials including save-the-dates, invitations and journals for various types of events.
Recruit, manage, motivate, train and mentor event volunteers to work as a team and as advocates for the department with a priority of increasing additional community awareness and philanthropic support.
Determine all security needs, insurance coverage or special permits required for an on- or off-site event.
Adhere to Development & Marketing department's policies and procedures.
Create and maintain website for special events, create and send e-blasts as scheduled.
Perform other duties and special projects as required from time to time.