Manager, Simulation Lab & Operations

Vanderbilt Health-posted 25 days ago
Full-time • Mid Level
Nashville, TN
5,001-10,000 employees
Hospitals
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Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research. JOB SUMMARY The Manager coordinates, monitors, and evaluates the operation of the Simulation Program. Oversees all technical and operational aspects of the Simulation Lab and its coordination within the School of Medicine Core Simulation Center. With clinical instructional staff, this position will individually or with the assistance of the area Medical Director/Educational Director develop or facilitate the implementation of educationally sound scenarios for simulation and study, act as an educational expert and/or technical liaison between clinicians and technical staff and perform functions that include but are not limited to review and deploy new simulation and infrastructure technology, conduct simulations, and repair and upgrade equipment necessary for the labs' operations. This position may also engage in special projects as assigned.

  • Manage all operational aspects of STP, including, but not limited to:
  • Scheduling: Ensuring adequate scheduling through oversight of Technician and/or Assistants and integrating schedule with all VUMC and specifically UME, GME and CME to allow equipment sharing and/or cadaver sharing.
  • Marketing: Developing marketing plans with Administrative Assistant, Directors, and marketing professionals as necessary to successfully publicize the Laband CELA for CME and other community-based events, as well as internal marketing to VU/VUMC personnel, faculty and students.
  • Philanthropy: Work with Directors, Program Coordinators and VU/VUMC Development personnel to seek funding sources for operations, equipment, and project development.
  • Curriculum Development: Act as educational expert to assist Instructors and Subject Matter Experts in creating educational content for use in simulation; develop scenario algorithms from which to program simulators.
  • Oversee, and run as necessary, medical simulations.
  • Train students, educators and staff in lab and simulation techniques.
  • Conduct and manage (with Directors) lab related research and development.
  • Create new policies and procedures as needed.
  • As needed, prepare the lab and bodies needed for anatomical studies by students, faculty and housestaff.
  • Dissect bodies for residents and faculty surgical workshops and research.
  • At the end of studies in the Cadaver Lab, bag all remains and label for cremation.
  • Develop work goals for Labconsistent with institutional and departmental goals and policies.
  • Plan to achieve goals or establish priorities.
  • Initiate changes or develop new policies, procedures and/or methods.
  • Help Lab and its staff to understand, share, and support the vision.
  • Ensure the most effective operation of Lab through program development, process improvement and coordination of processes across function.
  • Monitor and coordinate programs and actions.
  • Supervise all operational and technical aspects of the Lab with responsibility for planning, coordinating and controlling the workflow and procedures.
  • Coordinate the activities of one or more functions to effect unity of operation.
  • Adjust work schedules or project priorities to meet emergencies or changing condition.
  • Provide information to others (oral or written) to explain/clarify problems or issues or requests; meet with other professional/technical personnel to determine causes of a specific problem.
  • Participate in periodic management meetings to keep top management informed of problems and concerns.
  • Define and achieve financial targets for Lab operations and/or CELA technology consistent with the departmental financial plan.
  • Work directly with CELA leadership and staff to maintain financially viable operations.
  • Plan and communicate budget calendar and process.
  • Prepare for and attend monthly financial statement meetings along with director/ administrator. Closely monitor revenues and expenditures.
  • Report findings that occur as part of the analysis process and incidental discoveries to the director or Chief Business Officer.
  • Exercise judgment and prepare supporting or correcting documentation as deemed appropriate.
  • Exceed defined service standards for Lab.
  • Ensure that the service standards established for Lab are met or exceeded.
  • Monitor performance against service standards.
  • Use customer satisfaction data to improve systems, processes, and outcomes.
  • Ensure a safe, satisfying, and enriching environment for employees and provide a qualified, competent staff.
  • Provide qualified competent staff by tracking projected staffing needs against qualification and competencies of current staff to identify any deficiencies to improve staffing levels.
  • Define the qualifications and performance expectations for all staff positions through the Performance Development system, including department specific job descriptions, measurable performance standards.
  • Ensure that staff qualifications are consistent with job responsibilities. Verify for each employee or contracted personnel that, where relevant, education and training are consistent with applicable legal and regulatory requirements and hospital policy, that the individual is licensed, certified or registered, and that the individual's knowledge and experience are appropriate for the job assignment.
  • Create an environment that encourages and supports self-development and learning for all staff through regular feedback, by assuring the development of staff through orientation, training programs, work experiences and assessing competencies by meeting the performance expectations stated in his or her job description in a timely manner (normally annually).
  • Monitor quality assurance standards, programs and procedures within the Lab.
  • Ensure that defined quality standards are met within area of responsibility.
  • Schedule and coordinate collection and processing of remains for cremation.
  • Transport remains for cremation.
  • Arrange for disposition of remains for burial or return to donor's family.
  • Ensure accurate identification.
  • Ensure all applicable laws and regulations concerning the disposition of bodies are observed.
  • Ensure appropriate documentation is maintained.
  • Prepare and maintain accurate records and files as required.
  • Assist leadership with the development and creation of financial and budgetary.
  • Responsible for capital equipment surveys for all lab equipment.
  • Coordinate annual space designation surveys.
  • Relevant Work Experience
  • Experience Level:
  • 5 years
  • Education:
  • Bachelor's
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