Manager, Safety Program

Liliuokalani Trust•Honolulu, HI

68d

About The Position

The Safety Program Manager is responsible for leading the organization’s safety program and collaborating with leadership, operational support groups, and direct services teams to promote a culture of safety among employees and everywhere Liliʻuokalani Trust (LT) operates. This position oversees the development, implementation, and maintenance of safety policies, procedures, and training to remain compliant with federal, state, and local regulations. The Safety Program Manager plays a critical role in advising leadership and collaborating with People Operations to foster an environment of open communication, accountability, and continuous learning in order to reduce risks and improve safety and emergency preparedness measures.

Requirements

Bachelor's degree risk management, occupational health and safety, security, or equivalent experience required.
Expert knowledge of Occupational Safety and Health Administration (OSHA) regulations, workers' compensation processes, loss prevention/mitigation, incident reporting, and risk management principles required.
Minimum of six years of safety and risk management experience requires, with a preference of at least two years managing people, contracts, and vendors.
Must have strong communication and interpersonal skills to effectively train and engage employees at all levels.
Experience managing multiple projects and priorities in a dynamic environment required. Project management and/or change management certification pereferred.
Proficiency with Microsoft Word, Excel, and PowerPoint required.
Strong leadership skills and ability to analyze complex issues and quickly solve, diffuse, or escalate problems.
Ability to work with minimal supervision and collaboratively across the organization to deliver outcomes.
Detail-oriented with meticulous documentation and recordkeeping skills.
Ability to communicate clearly and concisely in writing or verbally to convey complex issues in an uncomplicated way.
Possess high emotional intelligence to facilitate difficult conversations in a complex, dynamic environment.
Skilled in safe operation of vehicles and equipment.
Ability to work varied hours/days as business dictates.

Nice To Haves

OSHA, Compliance, or Safety certification preferred.
Additional proficiency with Microsoft Power applications and analytics platforms, such as Tableau, a plus.
Proficient in project management and/or continuous improvement methods to improve processes with stakeholder buy-in and measurable results.
Project management and/or change management certification pereferred.

Responsibilities

Oversee the development, implementation, and continuous improvement of LT’s Safety Program for consistent application across the organization, compliance with regulatory requirements, and alignment with industry best practices.
Collaboratively develop and maintain a safety roadmap that guides annual plans and enables timely decision-making by leadership on policies and financial decisions.
Facilitate safety committee meetings to support inclusive decisionmaking regarding changes to safety policies, procedures, training, and initiatives.
Advise leadership of safety trends, risk areas, and recommended areas for improvement.
Own and manage LT’s incident reporting system.
Oversee the claims management process, including general liability, and automobile liability, from the initial report to the development of mitigation strategies through return-to-work and claim closing.
Collaborates with People Operations on filing worker’s compensation claims and developing return-to-work plans for injured employees as needed.
Develop strategies to foster a culture of safety and accountability while minimizing the risk of injury to staff and beneficiaries at LT.
Develop, coordinate, publish, and implement plans to prepare the organization for emergency scenarios (e.g., active shooter, hurricane, wildfires). Establish a cadence of regular drills, tabletop exercises, and workshops to assess and instill preparedness for potentially life-threatening scenarios.
Manage the Safety Program budget, contracts, and vendors to ensure efficient use of resources to safeguard LT employees, beneficiaries, facilities, and assets.
Coordinate safety projects with contractors and vendors, review contracts, evaluate quotes, and negotiate revisions.
Develop safety policies and procedures and advise leaders on the safety considerations for the design and delivery of programs, services, and projects.
Design, deliver, and coordinate various types of safety training for teammates based on their roles and safety needs.
Partner with facility managers and safety leads to build skills and expertise among employees.
Maintain records of employee certifications and training completions.
Ensure proper documentation of safety policies, incidents, inspections, and employee training records.
Regularly inspect and evaluate LT facilities and operations to identify hazards, staff preparedness, and compliance issues, in addition to assessing the effectiveness of safety policies, procedures, and training.
Collaborate with LT facility and program leadership to address safety concerns promptly and mitigate risks.
Develop and implement corrective action plans to resolve non-compliance or safety risks.
Maintain knowledge of industry-leading safety and risk management methods and tools to improve safety program outcomes and efficiency.
Lead investigations of incidents, injuries, and near misses to identify root causes and implement corrective actions.
Track safety performance metrics, including incident rates and training completions.
Develop dashboards and reports for leadership to ensure visibility of incident trends and measures to mitigate risk.
Author and publish safety reports to drive operational and strategic decisionmaking.
Maintain accurate records of incidents and compile reports for leadership and regulatory agencies.
Publish an annual review of LT’s safety risks and preparedness based on the organization’s needs and changing safety, compliance and risk requirements as the organization grows.