Manager, Research Laboratory

University of Miami•Miami, FL

10d

About The Position

This position will serve as the SCCC Manager of research administration for the Director of the Sylvester Comprehensive Cancer Center, Dr. Stephen Nimer. This position will provide laboratory, administrative & scientific support and management of scientific activities for the laboratory of Dr. Nimer. This position will oversee activities, and initiatives including all critical and basic laboratory operations.

Requirements

Bachelor’s degree in Business Administration, Healthcare Administration or other related field, plus three years of related work experience.
Must possess excellent communication skills.
Individual must be organized, analytical and possess strong judgement and communication skills needed to interact with various institutional departments and team members.

Responsibilities

Provide managerial support for Dr. Nimer’s scientific activities, including management of the calendar, scheduling and prioritization of appointments/meetings, verbal and written communications with internal and external stakeholders, scientific writing, letters of support, event planning including logistics, and other clerical and administrative duties as assigned.
Manage all phases of grant submission processes for Dr. Nimer and his lab members; ensure compliance with requirements, deadlines, deliverables, and efficient management of awards.
Serve as the liaison with the University’s operational administrative units such as Human Resources, Information Technology, Space Management, Facilities, and also central administrative units including Departments of Medicine, Biochemistry/Molecular biology, Cell Biology, the Office of Foundation Relations and the Office of Research Administration.
Analyze incoming correspondence and projects, disseminate as appropriate, and ensure timely responses or actions while serving as the main liaison between Dr. Nimer & lab members.
Identify challenges, opportunities, prepare status summary, and provide recommendations and ideas regarding operational initiatives and solutions.
Initiate reports and prepare confidential correspondence, internally & externally, on behalf of supervisor.
Ensure compliance of the laboratory with Federal and University policies and procedures, and that technical/research personnel is informed of and comply with UM fiscal and personnel policies and procedures; maintains appropriate files and documents
Schedule, plan, and manage meetings and meeting content to ensure goals are addressed and being achieved; assist in ensuring efficient and effective operation of the laboratory and day-to-day direction of financial, personnel, activities, and other matters
Assists and contributes (scientific writing, editing…) to the preparation of research communications, publications, presentations and grant submissions.
Manages and contributes to all aspects and phases of grant submission processes for Dr. Nimer and his lab members, ensures compliance with requirements and deadlines for deliverables and ensures efficient management of awards
Interviews perspective employees, provides recommendation and coordinates personnel action(s) and paperwork for the laboratory
Maintains positive professional relationship with all levels of administration, and outside organizations to coordinate business, accomplish directives and to facilitate the resolution of problems.
Assists/devises in the long-term planning, including initiatives geared toward operational excellence.
Supervises and coordinates special projects and events on an as-needed basis (assigned or initiated).
Provide coverage for the Director’s office when needed.
Maintain communication with Sr. Manager of Business Operations and meet for weekly or monthly updates in relation to initiatives that stem from Director’s laboratory such as but not limited to preparation for scientific events and meeting grant deadlines.
Oversee laboratory activities and dead-lines (internal meetings and retreats, scientific meetings, internal/external presentations, collaborations, publications, grant submission…)
Manage and provide editorial/scientific writing assistance for submission of grants, publications, and presentations.
Process collection and dissemination of administrative and scientific information including organization of laboratory mice colonies, long-term preservation and cost effectiveness.
Ensure compliance with IACUC, IBC, HSRO (reorganization/writing/submission: IACUC protocols and addendums, IBC and HSRO applications)
Manage concerns, requests, and improvements with core facilities, including DVR.
Provide evaluation and recommendation on technical procedures and equipment, and maintain conformance with specific operational standards (maintenance condition for mice, implementation of new procedure for bone marrow ablation...)
Meet with lab members to ensure compliance with regulations/policies, to implement new policies and to keep employees abreast of current changes and standards.
Oversee access, organization, protection and backup of scientific data, reporting of scientific progress and development, and maintenance on laboratory’s website.
Liaise with other staff members for the recruitment of lab members (management of job description, identification of applicants, agenda, interviews, reimbursement, and guidance for final decision and supervision of hiring process).
Process lab member’s travel and reimbursements.
Serve as an advisor to lab members regarding schedules and/or resolve laboratory problems and facilitate communication inside the laboratory on organization, discussions, and meetings.
Manage and coordinate: Calendar: priorities/dead-lines/roadblocks (reviews, abstracts, scientific communication, collaborations, recruitment…) and optimization of calendar, scientific and progress reports
Oversee science-related correspondence, activities and projects (determine significance, disseminate as appropriate, and ensure timely treatment/responses/actions…)
Manage special projects and activities on an as-needed on-going basis.
Organize and archive all scientific activities including correspondence.
Collect and file CV, biosketch, bio, clinician and research webpages, administrative requirements (COI Disclosure…), website access, scientific journals, foundations and NIH.
Provide feedback/guidance as requested regarding activities, personnel and other matters
Manage laboratory funding opportunities search.
Circulate proper dissemination of information and coordination with offices involved in the grant submission processes.
Effectively manage the evaluation of timing and planning for efficient grant submission, internal procedures, and the development of personalized guidelines.
Develop budgets and production collection of all administrative supporting documents.
Review and provide feedback on scientific content of applications.
Ensure the writing and organizations are feasible and cohere with funding scope and guidelines.
Manage online and mail submissions, progress reports and compliance requirements including post-award management of expenses to ensure use of funds and proper allocation.
Responsible for the development of an award and grant application tracking system for lab members and Dr. Nimer.
Manage Journal clubs, Amega system activities, seminars, funding opportunities, recruitment, initiatives, and laboratory common equipment.
Facilitate the implementation of Green-U initiatives (Green Lab-Certification Program).