Manager, Records Management

Pantex Plant•Oak Ridge, TN

15d

About The Position

The Manager of CNS Records Management will lead a team of professionals in the performance of records analysis, records systems administration, and functional leadership; training development/delivery; program surveillance/ assessments; records management policies and procedures; maintenance and management of NARA compliant storage facilities; records preservation and lifecycle management; records digitization processes; records operation services; regulatory requirement implementation; requirements flow down, impact evaluations, and implementation plans; and audits and assessments; etc.

Requirements

Bachelor's degree in business/information management/library sciences discipline: Minimum 7 years of relevant experience.
Fifteen or more years of education and/or relevant experience may be considered to satisfy educational and years of experience requirements for this posting.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
U.S. citizenship is a requirement for security clearance applicants.

Nice To Haves

Five or more years of experience in records processing/management, database development, and current business systems used by CNS
Operating experience in Versatile/ERMS and/or SAP DMS systems
Demonstrated success leading in a team environment
Strong analytical and problem-solving skills
Effective oral and written communication skills

Responsibilities

Establish strategic direction; serve as the subject matter expert and point of contact for functional requirements and activities
Provide technical interpretation, direction, and coordination of program requirements and processes; financial planning
Manage staff development, compensation, and performance
Establish and ensure compliance with functional area related to safety and security expectations
Ensure work processes are compliant with laws, directives and orders, CNS policies, programs, procedures, and other regulatory documents
Ensure customer support functions are provided effectively to CNS, YFO, and UPF in support of mission deliverables
Produce presentations and conduct briefings in functional related area within internal/external venues concerning operations, capabilities, and technologies
Ensure company awareness and engagement of electronic records management to support interoperability, timely and effective access and management of records, and enhanced customer service
Integrate electronic records management concepts and practices with comprehensive information management policies, processes, and objectives to ensure the integrity of electronic records and information
Establish goals and expectations, and prioritize and integrate work processes within the organization
Develop and review budgets, proposals, cost estimates, and related documents; monitor spending
Lead innovative thinking and effects, and review/approve process changes to promote efficiencies and cost savings
Identify functional area vulnerabilities, solve problems, advise management, and implement change initiatives
Integrate multi-site activities with staff, support organizations, and customers as applicable
Communicate goals, expectations, and priorities; monitor progress; and provide feedback as a means of ensuring continuous improvement
Promote an environment of cooperation and cohesiveness among multifunctional groups and organizations
Review/approve implementation plans, processes, and procedures to ensure adherence to functional area policies, procedures, programs, and regulatory requirements
Handle personnel matters associated with direct reports to include interviews, hires or hiring recommendations, performance, compensation, employee rewards, staff development, employee complaints and resolution, disciplinary actions, and training development, etc.
Serve as a member of and/or ensure company representation on DOE, NNSA, and other special records management related teams and committees responsible for promulgating records related policies, procedures, directives, and scheduling
Provide subcontractor technical oversight and budget management for leased records storage facility. Manage concurrent, multiple projects in a dynamic environment.
Achieve consensus through negotiation and conflict management techniques
Serve as the records management expert on the Joint Working Group (JOWOG)