Manager, Project Coordinator

bluebird bio, Inc.•Somerville, MA

63d

About The Position

The Project Coordinator will support cross-functional teams in the EA support as well as procurement and contract processing and management. The role is critical in ensuring that timelines, deliverables, and communications are effectively managed across internal stakeholders and external partners.

Requirements

Bachelor's degree
5+ years of experience in biotech, pharmaceutical or clinical research environment
Strong organizational and communication skills
Proficiency in MS Windows tools including Excel, Teams, SharePoint
Ability to manage multiple priorities in a fast-paced environment
Ability to synergize and support to maintain a positive culture within the team

Responsibilities

Provide proactive executive administrative support including complex calendar management, scheduling, and coordination of internal and external meetings.
Manage domestic and international travel arrangements, ensuring efficient itineraries, compliance with company policy, and cost-effectiveness.
Prepare and process expense reports and reimbursements in accordance with company guidelines and deadlines.
Draft, edit, and format correspondence, presentations, and meeting materials.
Act as liaison between executives and internal/external stakeholders, always maintaining professionalism and discretion.
Coordinate meetings, offsites, and events across the Technical Operations, Finance, and Human Resources teams.
Support project tracking, deliverables, and documentation to ensure timely execution of departmental initiatives.
Maintain and update shared departmental resources, databases, and project documentation.
Provide administrative support for cross-functional projects, helping align timelines, deliverables, and communication.
Support the end-to-end procurement process including vendor setup, purchase requisitions, and purchase order creation in the company's ERP system.
Track invoices and payments in coordination with Finance to ensure timely vendor payment and budget alignment.
Maintain contract tracking logs, monitor expiration dates, and facilitate contract renewals or extensions as needed.
Partner with Legal and Finance to ensure contracts are processed according to internal compliance and approval workflows.
Assist in vendor onboarding, ensuring completion of required documentation (NDAs, tax forms, compliance checks).
Support implementation of process improvements to increase efficiency in scheduling, expense management, and procurement workflows.
Maintain high attention to detail and accuracy in data entry, documentation, and reporting.
Assist in developing and maintaining standard operating procedures (SOPs) for administrative, procurement, and travel processes.
Provide backup administrative coverage for other EAs or departments as needed.