Manager, Payroll Administration

Wealthfront • Palo Alto, CA

2d

About The Position

Wealthfront is seeking a Manager, Payroll Administration to join our Finance & Accounting team and help build scalable infrastructure to support a dynamic, high-growth organization. This role will be assisting with end-to-end payroll operations, partnering closely with Accounting, Finance, Human Strategy, Legal, and external advisors. Reporting to the Senior Manager of Accounting, you will play a critical role in ensuring accuracy, compliance, and operational excellence across the payroll function. The ideal candidate is detail-oriented, solutions-driven, and energized by improving processes in a fast-paced environment.

Requirements

• 4-6 years of relevant experience in payroll or related accounting/finance roles
• Bachelor’s degree in Accounting, Finance, or a related field; CPA preferred
• Strong understanding of U.S. GAAP, internal controls, and compliance requirements
• Hands-on experience with payroll systems (e.g., Namely/ADP/Dayforce preferred)
• Proficiency in Microsoft Office, Google Workspace, NetSuite, Bill.com, and Expensify (or similar systems)
• Exceptional attention to detail with the ability to communicate clearly at all levels of the organization
• Strong problem-solving skills and a proactive, solutions-oriented mindset
• High ethical standards and commitment to data accuracy and confidentiality
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Enthusiasm for leveraging technology to improve business processes
• Collaborative, customer-centric approach with a strong team orientation

Responsibilities

• Responsible for timely and accurate processing of the semi-monthly payroll, including the upload of payroll data, maintenance of personnel records, and processing of complex deductions such as levies and garnishments
• Responsible for all equity-related payroll tasks, including the taxation of stock options, RSUs, and ESPP.
• Lead the payroll processing for tax mobility to ensure compliance with varying tax jurisdictions
• Work closely with our payroll provider to ensure accurate tax returns.
• Prepare and review payroll and tax amendments, auditing the work performed by the payroll provider for accuracy
• Perform comprehensive year-end reports reconciliations to ensure accuracy.
• Communicate directly with state agencies to resolve tax notices and inquiries
• Responsible for payroll related audit requests.
• Perform large-scale data mapping to prepare specialized reports for senior management regarding payroll costs and tax liabilities
• Responsible for payroll related journal entries and ensuring proper accounting treatment under U.S. GAAP
• Consult with appropriate vendors and Human Strategy to resolve employee issues.
• Collaborate with Human Strategy to streamline workflows, leveraging technology to enhance data integrity, automate manual tasks, and improve employee experience
• Research and resolve payroll-related issues and other payroll tasks, as requested

Benefits

• Benefits include medical, vision, dental, 401K plan, generous time off, parental leave, wellness reimbursements, professional development, employee investing discount, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 101-250 employees