Manager - Parks (Park and Recreation - Non-Civil Service)

City of Dallas

1d•$81,127 - $101,409

About The Position

Dallas is Growing. Grow With Us. Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community. Job Summary Job Description Position Purpose The Parks Manager manages, oversees, and supervises the use, care, operation, construction, general management, and budget of the Parks and related facilities for the City of Dallas.

Requirements

Knowledge of local, state, and federal laws and regulations relevant to the operational unit or functional program and the principles and practices of public administration and management.
Knowledge of planning, managing events, buildings and facilities.
Ability to manage unit/program activities.
Ability to establish and obtain operating goals and objectives for unit.
Ability to devise solutions to administrative problems and to plan, assigns, and/or supervises the work of others.
Ability to develop and evaluate administrative policies and procedures.
Ability to disseminate information through the preparation concise reports.
Ability to supervise a staff.
Ability to administer budget.
Ability to communicate effectively, at all levels, both orally and in writing.
Ability to organize and facilitate multi-faceted logistics for events throughout the City.
Ability to establish and maintain an effective working relationship with all levels of management, city officials, vendors, other government agencies, other employees and the general public.
Five years of experience in administration, grounds maintenance, landscaping, athletic field maintenance, irrigation, horticulture or and/or forestry.
3 plus years of managing/supervising staff, can be concurrent.
Bachelor’s Degree in Horticulture, Recreation, Leisure Services, Business Administration, Agronomy, Forestry or related field.
High school diploma or GED plus nine (9) years of the required experience including three (3) years of supervisory/management responsibilities will meet the education and experience requirements.

Responsibilities

Complete all daily assigned schedules and reports.
Ensure all funded services are scheduled according to season and need.
Ensure all Divisional standards and operating policies are in writing and adhered to.
Ensure all public and official correspondence is accurate, professional and timely.
Oversee budgets for two (2) Maintenance Districts.
Formulate maintenance and base bids to be submitted to the Budget Office.
Develop and oversee estimates/bids for Operation and Maintenance that are submitted through a Memorandum of Understanding.
Evaluate and approve Overtime Requests submitted by Districts.
Develop/Formulate environmental stewardship and strategic land management plans in accordance with industry best practices.
Ensure accounting control measures are in place for all Service Area assets and are strictly adhered to.
Ensure park quality control inspections are conducted according to Divisional standard frequency.
Evaluate data submitted by Districts in reporting databases to ensure performance measures are met as required in the Budget Workbook.
Comply with all Environmental Management System policies, procedures, and obtain required Environmental Management Systems annual training.
Report all problems and safety issues to Assistant Director.
Report all accidents, incidents, and injuries to Assistant Director immediately.
Manage City of Dallas: Personnel Rules, Safety Rules, Administrative Directives, and Division General Rules through briefings, updates, coaching, rewards and progressive disciplinary actions.
Minimize all accidents, incidents, and injuries.
Manage and provide quality internal and external customer service.
Manage administrative duties such as Performance Appraisals, disciplinary actions, internal performance tracking, purchasing procedures, and contract compliance.
Manage and oversee Human Resource and personnel related matters that include hiring, disciplinary actions, investigation, payroll, and performance management.
Manage staff training and development.
Ensure staff complies with daily vehicle and equipment inspections to ensure proper and safe operation practices are being followed.
Identify and manage the opportunities for improving efficiency, service delivery methods, and procedures.
Manage the Work order program ensuring all scheduling is accurate and all work is accounted for.
Manage asset depreciation in accordance with budgeting strategies.
Assist in creating Maintenance, Operating, and Development agreements with other Departments, Divisions, and external partners.
Review budgets for two (2) Maintenance Districts/Citywide Operations.
Oversee Contract Compliance, Procurement processes, and Internal Controls.
Oversee Fleet Management Inventory and Budget funding.
Development of new trends for software and IT support programs to include Divisional training.
Perform and track annual audits for Division.
Manages the overall operation of the Athletics, Events, and Reservations Office, the Kiest Softball Complex, Southern Skates, and other event and permit/contract areas.
Manages planning and coordination for events, festivals, reservations, sports seasons, parades, art displays, filming permits, and other meetings and conferences; provides guidance and direction for events, productions, educational conferences, training meetings, airport operations, parks usage, sports tournaments, and any other special events held throughout the City's departments and facilities.
Manages the permitting process for special events, and all city-wide reservations; provides high level clarity on policies, procedures, and regulations for special events, filming projects, public art displays, and other City projects, festivals, and meetings.
Manages, monitors, and oversees permits for the Temporary Food and Drink and Outdoor fee-based programs throughout all city parks.
Oversees reservation and permitting process with event organizers associated with partners and friends’ groups through Memorandum of Understanding, Beautification agreements, or other partnership agreements.
Develops revenue and statistical reports identifying venue usage that includes number of reservations, reservation types, revenue, attendance, etc.
Ensures accounting control measures are in place for all three budget areas and are strictly adhered to, conducts internal audits and reviews on all three service areas that includes processes, procedures, office guidelines, and staff activity.
Ensures reservations facilities are in satisfactory condition prior to events and that the facility is returned in satisfactory condition.
Creates, implements, and updates policies and procedures, terms and conditions, cash handling procedures, and written working instructions.
Manages all official matters for the Board including attendance and participation in all bi-monthly and monthly Park Board committee meetings, maintaining accurate records of proceedings and actions taken.
Manage meeting logistics, including room setup, posting of meetings, agenda preparation, distribution of materials, and Board attendance reporting this information to the city secretary.
Knowledge of governance processes: Understanding of board governance principles and procedures, including Roberts Rules of Order, Texas Open Meetings act, chapter 8 of the City Charter.
Develop and distribute meeting minutes, ensuring timely documentation of decisions and discussions.
Oversee, direct, and manage the records management program for the Park and Recreation Department; ensures the effective provision of guidance for the identification, maintenance, retention, security, storage, disposition, and preservation of Park and Recreation Board records.
Manage the Park Department’s City Council Agenda Coordinator ensuring compliance with state law, city code, policies, and procedures.
Manage the Open Records requests for the department.
Conduct research as needed.
Act as a signing officer for contracts, leases, and legal instruments, ensuring proper execution and documentation.
Prepares postings and uploads records and maintains the Board’s web page.
Be proficient in office software, Legistar agenda preparation system, Agenda link meeting management & voting software, and online meeting tools (Webex).
Serve as the primary liaison between the Park Board, Park and Recreation Department, and internal/external stakeholders facilitating formal and informal communication, including sending weekly event reminders, notifications of meetings, and Park and Recreation event coordination including identifying VIPs and elected officials.
Review and proofread correspondence related to City Council and Park Board agendas, ensuring accuracy and clarity.
Manage department-wide awards submissions.
Forecasting of Park Board items for City Council Committees.
Provide technological support to the Office of Cultural Affairs during board meetings held in the Park Board Room.
Respond to telephone inquiries, forward calls appropriately, and convey information in a timely manner, maintaining confidentiality as required.
Support Park Board members with travel arrangements, conference needs, and calendar management.
Maintain calendars of future meetings, special programming, and council committees, ensuring alignment with Park Board and Executive Team members' schedules.