Manager of Program Operations, DLMP: Grants

University of Washington•Seattle, WA

1d•Hybrid

About The Position

The Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Manager Of Program Operations. The Manager of Program Operations will function as the financial and administrative point person for the department’s sponsored funding. They will be responsible for maintaining the financial well-being of the department’s sponsored research by providing financial projections, expert grants management, and directing staff, through leadership of all aspects of fiscal activities pertaining to research. Under the delegated authority of the Associate Director of Research, this position oversees the direction of the research administration of for all research activities. The scope of the position includes administration of pre- and post- grant awards, including grant and contract budget preparation, reconciliation of accounts receivable, general ledger implementation and transaction level approval activities for over $45M in extra-mural funding. The position has direct reports who work with the faculty and program managers to maintain budgetary control of the Department’s research activities (including research planning, budgeting and forecasting). The position leads the Department in negotiations with affiliate institutions and must demonstrate effective project management analysis and sound business judgment.

Requirements

Master’s Degree in Business, Policy or related field, or an equivalent combination of education and work experience.
5+ years of progressively responsible experience within research focused private industry or academic research setting.
In depth knowledge of pre and post award compliance including NIH policies and NIH salary cap.
Experience managing teams including directing work, mentoring growth and managing performance.
Candidates must have strong leadership, management, financial analysis and oral/written communication, team building, systems expertise, organization assessment, decision-making and interpersonal skills and staff development skills.
Candidate must demonstrate a high degree of initiative, financial analysis, and human resource management, and a functional working knowledge of academic institutions.

Nice To Haves

Experience with UW online systems (SAGE, Workday, etc.)
Experience managing NIH T32 awards.
2 years supervisory experience

Responsibilities

Oversee end-to-end research administration, including proposal development, budget creation, award setup, financial monitoring, and compliance.
Serve as a subject matter expert for departmental research policies, providing guidance to investigators and staff on grant and contract requirements.
Monitor sponsored project finances, prepare monthly projections, and recommend corrective actions when needed.
Lead process improvements to streamline research administration workflow and enhance compliance.
Supervise and support research administration staff, providing training, performance management, and workforce planning.
Review and approve eGC1s in SAGE to ensure proposals align with sponsor and university requirements.
Coordinate pre-award submissions and ensure timely, accurate completion of all grant application materials.
Manage post-award activities, including salary distributions, ECC certification, no-cost extensions, cost share tracking, and financial transaction approvals.
Provide regular financial reports and updates to department leadership.
Support internal and external audits and mentor new investigators through the research funding process.