Manager of Procurement and Business Services

Metropolitan State University of Denver • Denver, CO

66d • $97,000 - $105,000 • Hybrid

About The Position

The Manager of Procurement and Business Services directs University procurement activities from initiation through contracting. The position is responsible for providing strategic direction on procurement with the goals of efficiency and high-quality customer service, directing the internal procurement processes while working closely with the Auraria Higher Education Center Procurement office, training University staff in procurement activities, developing management reporting to monitor on-going issues, and supporting faculty and staff in their procurement of goods and services. In carrying out those duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, (non-grant) receivable contracts, vendor agreements, MOU's, affiliation agreements, etc.In addition, the position is responsible for overseeing the full encumbrance process, managing the vendor process in Workday, and several other processes that fall under the Business Services umbrella, including non-personnel risk management and state fleet reservations. This position serves as the primary University resource and authority on the State procurement code, University fiscal rules, and procurement rules, system procedure, and the impact on University contracting, purchasing, and planning. This position also provides contract drafting using standard state and University templates, contract monitoring, and coordination with internal and external stakeholders.

Requirements

• Bachelor's degree or equivalent work experience
• Evidence of progressive experience in purchasing, contract management and negotiation
• Excellent written and verbal communication skills

Nice To Haves

• Experience with governmental and/or higher education procurement and contracting, public sector fiscal rules, State of Colorado procurement processes.
• Proficient in MS Office, especially Word, Excel, Outlook,
• Strong customer service skills

Responsibilities

• Manage Contracting and Leasing- Determine, develop and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate, and write leases and contracts for goods and services, as well as MOU's, affiliation agreements, vendor agreements, non-grant receivable contracts, etc., for the campus community. Act as authority for the University regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups concerning terms and conditions, pricing, and goods/services to ensure compliance with State requirements while achieving University and department goals. Work closely with AHEC Procurement to coordinate with their processes, including solicitations, various waivers, and PO issuance. Work with other higher education procurement managers/directors to coordinate cooperative procurement agreements, develop policies and procedures for procurement, and assist in solving procurement issues. Develop and recommend changes to the University fiscal and procurement rules to be approved by the University CFO or Controller.
• Manage Business Services- Supervise three employees responsible for Contracts and Business Services, develop and document policies and procedures for the area, train new staff or existing staff on new processes, resolve issues, act as authority when staff require assistance, act as backup when staff are out of the office.
• Manage the Encumbrance Process- Develop, document, and oversee the full process and procedures for encumbering procurements by University departments, including managing staff, determining when waivers and/or exceptions might be appropriate and requesting them from the CFO or Controller, and, as needed, troubleshooting and resolving encumbrance issues.
• Manage the Vendor Create Process- Work with the AP Manager to maintain an effective process for creating vendors in Workday; manage the staff that regularly perform the duties, maintain vendor records, including a supplier status as a W9, W8-BEN supplier, etc.
• Coordinate Statutory Violation Requirements- Subject matter expert on statutory requirements and the violation process. Collaborate with superiors and coordinate statutory requirements, interpretation of fiscal rules and procurement rules, statutory violations, and post approval procurement process.
• Risk Management Liaison- Support the Chief Operating Officer in formulating policies and procedures for risk management (excluding worker's compensation). Act as consultant to departments on risk management issues, such as insurance coverage and liability. Report property loss, damage, and non-employee injury events to State Risk Management. Act as backup to maintain, update, and submit insurance valuation reports for the University to the State's risk management system.

Benefits

• The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as access to a long-term disability (LTD) plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Educational Services