Director, Procurement and Warehousing, Business and Financial Services

University of Texas at Austin•Austin, TX

About The Position

Business and Financial Services (BFS) provides financial resource management in support of its clients. BFS delivers services in the fields of accounting, budgeting, financial reporting, contract management, warehousing, and procurement. Procurement and Warehousing is a branch of BFS that provides warehousing and procurement services for over 1,400 employees in supported units. For more information on BFS, please visit . Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . Purpose The Director of Procurement and Warehousing in BFS is responsible for the strategy and delivery of procurement and warehousing support to numerous campus departments. The BFS Procurement team provides purchasing services for customer units and the Warehousing Team operates two central hub warehouses and more than 20 satellite locations.

Requirements

Bachelors degree in business or related field
A combination of seven (7) years of progressively responsible experience in procurement, sourcing, distribution management, storage, issuance of, and/or accounting for property and material in a central distribution/purchasing organization.
Five (5) years supervising a staff of four (4) or more employees in a procurement function or an equivalent area of complexity.
Experience managing an inventory containing thousands of unique items.
Contract creation, negotiation, and administration experience.
Experience gathering, understanding, and communicating complex specifications.
Demonstrated proficiency in gathering, analyzing, and presenting data using personal computer and related software including Microsoft products Excel, Word and PowerPoint.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Masters degree and specialized courses in inventory control, supply chain management, distribution management, warehousing, and/or procurement.
More than seven (7) years of the above-mentioned experience.
More than five (5) years of supervisory experience.
Knowledge of University purchasing, inventory procedures and sources/suppliers for items used by Facilities Services.
More than two (2) years of experience with UT DEFINE system or other University mainframe applications.
Experience implementing or working with an e-commerce procurement system.
Experience managing and administering large service contracts.
Familiarity with materials specific to a Facilities Services operation.
Ability to analyze, interpret and communicate University policies and procedures.
Plans, initiates and completes assignments with minimum direction.
Excellent oral and written communication, planning, problem-solving, organizational, project management and customer service skills.
Ability to influence and build work relationships among a varied workforce at all levels.

Responsibilities

Provide strategic and operational oversight to both the BFS Procurement and Warehousing Teams.
Ensure timely and professional procurement, material distribution, and material storage, in support of customer operational missions.
Provide effective staff management through timely recruitment, selection, orientation, training, motivation, coaching, evaluation, and redirection. Promote professional development of staff.
Measure and evaluate performance of division.
Develop and maintain electronic applications, databases, queries and financial reports to facilitate and record the purchasing, maintenance, and issuance or delivery of material supplies.
Serve as purchasing representative on behalf of BFS customer departments in collaboration with centralized university departments.
Liaise with Central Procurement and the Business Contracts Office to ensure customer procurement needs are met.
Oversee bid solicitation and evaluation, preparation of purchase requisitions and orders, management of regular cycle counting activities, and departmental records maintenance and retention.
Oversee the receipt, storage, security, and issuance of materials.
Final approve purchasing transactions and management of two million dollars in physical inventory.
Advise leadership within BFS customer units on warehousing and procurement practices, policies, and issues.
Ensure stakeholders are well informed of all significant activities impacting the division and of significant planned activities well in advance of execution.
Oversee consistent application of university policies and procedures on procurement matters.
Advise leadership and management staff on changes to procurement policies/procedures.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card