Manager of Payroll Operations
About The Position
Legal Sea Foods is currently in MA, NJ, PA, RI, VA (Reagan National Airport) with over 1500 employees and growing. The ideal candidate will have restaurant experience and the ability to process payroll for 1000+ employees and have knowledge of state laws. The incumbent will be responsible for electronic time collection, payroll preparation/processing, employment tax reporting and payroll systems maintenance. Manages the processing and recordkeeping of new hire documentation and compliance and adherence of government required documentation. Prepares weekly, monthly, quarterly, and year-end reports for state and federal agencies. Works closely with all management levels to create a high level of customer service. Serves as the primary liaison to the Legal, Operations and Benefits departments to ensure compliance with jurisdictional wage-hour requirements.
Requirements
- Experience with federal, state and city payroll taxes and knowledge of labor laws pertaining to payroll is required.
- Experienced in payroll processing systems; Paycom is a plus, knowledge of Toast POS, Hot Schedules and Compeat a plus.
- Advanced Microsoft Office skills, particularly Excel, Word, and Outlook.
- Previous knowledge of and compliance with all applicable state TIP laws and regulations required.
- Strong analytical and decision-making skills and attention to detail.
- Demonstrated effective interpersonal, written, and verbal communication skills.
- Ability to plan and coordinate multiple projects/work initiatives at one time, adapt to changes and consistently meet deadlines.
- Excellent communication skills and the ability to remain calm and thoughtful under pressure.
- Bachelors Degree or equivalent related experience required.
- Minimum 5 to 10 years of payroll experience with 3 - 5 years of payroll management/supervisory experience.
Nice To Haves
- Paycom preferred.
Responsibilities
- Manages all facets of daily operations of the payroll function for multi-state payrolls.
- Develops, implements, and maintains payroll policies and procedures to ensure proper internal controls and efficient processes.
- Works closely with Finance/Accounting/Benefits on internal and external audits of Payroll.
- Ensures third party system and all processes correctly compute and record time, earnings, employee benefits, special deductions, mandated benefits, taxes, garnishments, and other items that affect net pay and/or company liability.
- Drives the investigations and resolves escalated disputes involving possible payroll issues/errors.
- Maintains awareness of current legislation and practices in payroll processing and communicates with third party vendor about changes in current payroll and tax regulations and laws and policies.
- Identifies and initiates best practice processes and productivity improvements with Benefits and Legal for greater efficiencies and savings.
- Provides Payroll/Tax expertise to internal staff, third party vendor, and Benefits and Legal.
- Updates and communicates organization-wide payroll policies and processes regarding earnings, deductions, time keeping as well as government compliance and reporting.
- Ensures proper recording of payroll journal entries to the general ledger and reconciles payroll related balance sheet accounts on a monthly basis.
- Works closely with IT and Benefits on updating and ensuring up to date payroll systems maintenance.
- Manages the processing and recordkeeping of all new hire documentation, compliance and adherence of government required documentation.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
5,001-10,000 employees
