Manager of Payroll, Benefits, and Compliance

Amalgamated Foundation • Washington, DC

5d • $100,000 • Remote

About The Position

ACF is seeking a proactive, highly motivated, and detail-oriented HR Manager of Payroll, Benefits and Compliance to support the Senior Manager, Payroll, Benefits and Compliance in managing daily administrative activities and functions related to payroll, benefits, leave of absence administration, compliance and reporting.
This role plays a critical part in ensuring accurate, efficient, and compliant people operations processes while maintaining data integrity in administrative systems. They will support the continued development and refinement of administrative processes, standard operating procedures, and reporting practices to ensure ACF’s payroll and benefits operations remain audit-ready and scalable. They will also be responsible for ensuring operational compliance with all applicable laws and regulations. The HR Manager will be responsible for a timely and customer service centered approach to standard employee inquiries regarding payroll and benefits. This role will support both fiscally sponsored and core ACF employees.
The HR Manager uses their expertise, sound judgement, curiosity, care, and a highly collaborative approach to build strong partnerships in a remote work environment. They are able to deliver employee experience centering ACF values of people first, collaboration, impact, and accountability. Additionally, the ideal candidate demonstrates a strong interest in improving systems and processes, developing repeatable workflows, and continually increasing operational efficiency with HR functions.
This is a remote position but must be available to work 9am - 5pm in the Eastern Time Zone.

Requirements

• 5+ years of Payroll and Benefits experience, with experience in non-profits or foundations preferred.
• Ability to work joyfully in a highly collaborative, remote environment.
• Ability to problem solve and apply analytical and methodical approach to challenges.
• Ability to adhere to internal controls, processes and procedures, and conduct due diligence at all times. Strong technology skills and ability to quickly self-learn and adapt to new systems or software.
• Ability to preserve confidentiality at the highest level.
• Strong written and verbal communication skills with the ability to communicate processes clearly with employees.
• Demonstrated proficiency in payroll and HRIS systems.
• Strong knowledge of payroll, employer tax and benefits laws and regulations.
• Demonstrated success in operational roles requiring high accuracy and thoughtful execution, strong documentation habits, and comfort in managing multiple recurring workflows simultaneously.
• Strong client services skills – responsive, able to anticipate concerns, ability to problem solve.
• Dedication to ACF mission and values.

Nice To Haves

• Experience with Monday.com and Insperity
• Certified Payroll Professional (CPP) or Certified Benefits Professional (CBP) designation is strongly preferred.
• Experience supporting multi-state and/or global staff preferred.
• Data analytics and excel skills
• Ability to develop, conduct and deliver engaging trainings and employee focused content.

Responsibilities

• In close collaboration with the Senior Manager, execute end-to-end processing for multiple payrolls with accuracy and timeliness, while ensuring compliance with wage and hour laws.
• Assist with year-end payroll processing, including W-2 preparation and distribution.
• Maintain tidy, complete and accurate payroll records, including employee deductions, garnishments, final pay calculations, leave payouts, and payroll change forms.
• Review and validate timesheets, payroll inputs, and employee data for completeness and accuracy. Investigate and resolve payroll discrepancies quickly and document resolution.
• Conduct pre- and post-payroll audits, including reconciliation to ensure data integrity.
• Maintain accurate employee information in HR systems and payroll records.
• Communicate clearly with employees on payroll matters, tax issues, and benefit plans.
• Support the payroll workflow with cross department collaboration with the Finance Department to ensure accurate recording of payroll transactions in the general ledger and regular audit process in alignment with internal best practices.
• Maintain knowledge of changes in payroll tax and deduction laws that apply to the payroll process.
• Track payroll administration tasks to completion using consistent systems and trackers, proactively communicate missed inputs, delays or risks to deadlines.
• Manage relationships with PEO vendors.
• Perform other HR and payroll related tasks as needed.
• Support the administration of ACF benefits programs by ensuring accuracy and timeliness, including employee enrollment, eligibility updates, and values aligned customer services, ensuring seamless operations.
• Maintain benefits processes for new hire enrollment, qualifying life events, open enrollment benefits election, termination/offboarding of employees. Ensure benefits processes run efficiently for employees by providing proactive and clear communications and timely follow up.
• Assist with monthly reconciliation of all benefits invoices in conjunction with the Finance team.
• Ensure compliance with employment and benefit laws and best practices by maintaining accurate employee benefits records, enrollment data, and relevant documentation.
• Serve as the initial point of contact for all employee benefits questions and requests for support, ensuring a timely resolution while providing excellent customer service. Escalate inquiries to the Senior Manager based on standard operating procedures.
• Process paid time off requests and ensuring monthly auditing and reporting.
• Administer all leave programs including FMLA and other leave types, ensuring: accurate intake and monitoring, complete documentation, maintaining confidentiality, providing timely employee communications and compliance with internal policy and applicable laws.
• Track and audit PTO requests and balances, complete quarterly audits, and resolve discrepancies promptly.
• Maintain current knowledge of policies, rules, regulations, and laws pertaining to benefits regulations.
• Ensure readiness for audit requests by maintaining clean and complete documentation across payroll, benefits, and leave functions.
• Apply knowledge of federal, state, and local employment laws and regulations related to filing and compliance requirements for employee benefits plans. This includes ACF’s retirement plan, COBRA, ACA, Worker’s Compensation, FMLA, Short and Long-term Disability, Unemployment, Flexible Spending Accounts, and Health Reimbursement Account.
• Assist in administering ACF’s retirement plan and work closely with the plan’s third-party administrators, meeting all compliance requirements related to ERISA.
• Support the completion of necessary compliance and year-end reporting, including preparing employee census data.
• Review federal and state required annual and quarterly reporting as well as corrections when and where needed.
• Support annual HR compliance reporting efforts, including: EEO-1 reporting, Pay Data reporting, and benefit plan non-discrimination reporting as applicable.
• Assist with organization wide audits including insurance, annual financial audit, and workers' compensation program audits.
• Participate in annual review of all pertinent compliance programs.
• Develop, maintain, conduct, and follow up on relevant trainings that are engaging and delivered in alignment with ACF standards and values.
• Develop and maintain all relevant SOPs for payroll, benefits, and compliance.
• Design, document and maintain operational processes that reduce complexity and ensure consistent execution of payroll, benefits and compliance workflows.
• Track tasks effectively, ensure open action items are monitored, and completed by assigned deadlines.
• Actively participate in required meetings, retreats, and participate in required virtual staff communications.
• Produced scheduled and ad hoc reports related to payroll, benefits enrollment, leave utilization, compliance deadlines, vendor needs and audit readiness.
• Support prompt replies to relevant inquiries in the shared HR inbox.
• Perform other duties as assigned by supervisor.

Benefits

• Generous benefits package that includes 100% employer-paid health insurance (medical, dental, and vision), 401k match, PTO and leave policies, professional development funds, and remote work stipend.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed