Manager of Grant Accounting

The Affiliated Sante Group • Silver Spring, MD

14d • $90 - $95 • Hybrid

About The Position

Sante is seeking a Manager of Grant Accounting to join our team at our Silver Spring, MD location. The employee is responsible for overseeing the Grant’s Department and integrates the department’s work with other departments within Sante and for Sante Group Companies. The Manager will be responsible for managing the grant staff members in the areas of budget preparation, contracting, and award administration as well as the regular invoicing and reporting requirement by the local county / agency including financial monitoring with Program Directors on a monthly basis. Manager is responsible for key knowledge around the entire grant lifecycle and assisting in developing grant proposals.

Requirements

• Bachelor’s Degree from an accredited college or university; AND six (6) to ten (10) years’ related experience.
• Minimum of five (5) years non-profit accounting and leadership experience.
• Minimum of four (4) years’ experience with federal grant management.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Maintain, and update comprehensive grant manual
• Maintain and/or enhances operational policies and procedures for contracts and grants management, drafts templates for contracts & grants and creates and provides in-house training to staff on contractual and compliance topics
• Propose creation related project records in Blackbaud NXT.
• Propose entries for revenue recognition, multi-job cost re-allocations, and other entries to be completed by GL team.
• Participates in monthly grant review meetings with the Program Director to review the performance, expenditure and potential modification and any other monitoring or grant related issues.
• Responsible for cross reference of data entered in the accounting systems compared to approved budgets.
• Provide training and guidance on expenditure coding and allocation based on approved budgets.
• Train and collaborate with program directors on managing grant budget.
• Recruit, train, hire and supervise Grant Accounting staff members.
• Establishes and/or enhances operational policies and procedures for contracts and grants management, drafts templates for contracts & grants and creates and provides in-house training to staff on contractual and compliance topics
• Participate in the development and review of grant proposals including budget development process.
• Manages, and updates all templates and worksheets that support award compliance and grant training across the organization.
• Provides a full and comprehensive review of all new grant agreements before acceptance by CEO or CFO, flagging any financial, legal, and other compliance risks and works with the CFO, Program Director and Chief of Program Services to resolve them.
• Acts as the lead for new and renewal of grant awards. To include but not limited to coordinating with program directors, CEO, CFO, and other appropriate internal stakeholders to collect grants and contract award documents for submission to funders and ensure proper maintenance and storage of documents.
• Assist in negotiation of contracts, sub-contracts and modifications, advises upper management of risk involved and takes the lead in disputes concerning contractual issues
• Correspond and keep open lines of communication with grant agency monitors
• Sets up project account systems and tools to monitor compliance with agreement terms and conditions. Responsible for monitoring deliverables, cost estimates, allowable costs, and primary cost-sharing documentation.
• Conduct regular periodic meetings with program directors to review financial statements, staff allocations, key milestones, deliverables, and assist them with budget tracking and reporting
• Oversee development and distribution monthly grant spending forecasts and reporting with recommendations.
• Responsible for supervising and preparing annual grant program budgets and budget modifications as needed
• Responsible for supervision and timely preparation of grant agency invoices/reimbursement requests to ensure a continuous cash flow – monthly/bi-monthly/quarterly/annually, follow-up payments
• Participates in annual audit or audit by grant agencies.
• Identifies project close-out requirements and manages their implementation.
• In collaboration with Development department, maintains permanent files including successful proposals, all award documents and correspondence with contracts and grants officers that affect funding or other agreement terms and conditions
• Remains current on changes within the service industry and grant compliance through publications and continuing education, and maintains up to date resource library for staff to use
• Assist in organizational budgeting, forecasting, and planning processes.
• Responsible for supervision and preparation of 440s/other reports to the grant agencies by their due dates
• Coordinate the preparation of grant budgets for grant/contract proposals and revised funding allocations
• Supervise the monitoring of grants activity for appropriate/allowable charges by program and by account. Collaborate with program directors when modifications are needed
• Assist in annual Sante budget preparation ·
• Comply with Generally Accepted Accounting Procedures (GAAP)
• Participate in and complete all required trainings
• Check work e-mail according to agency protocol
• Other duties as assigned

Benefits

• A comprehensive benefits package, fully customizable to fit your needs.
• Opportunities for career growth, training and development, flexible work schedules and shifts.
• Company-wide wellness program.
• The rare opportunity to make a difference in the very community that you call home. We are leading providers in Behavioral and Mental Health!
• Smart, passionate, and engaged coworkers.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 251-500 employees