Manager of Executive Support and Engagement

MIDLAND CARE CONNECTION INC•Topeka, KS

5d•Onsite

About The Position

This position provides high-level administrative support to the Executive Team, CEO, and Board of Directors while maintaining strict confidentiality. Responsibilities include managing executive calendars, coordinating meetings, preparing agendas and materials, and recording meeting minutes. The role also supports internal communications by assisting with the development and design of messaging for employees and leadership. Additional duties include overseeing organizational document management across all entities, coordinating meeting logistics such as room setup and catering, and ensuring timely sorting and distribution of organizational mail. The position contributes to graphic design projects and provides project management support to the Executive Team as needed, along with handling other administrative tasks as they arise.

Requirements

High school diploma or equivalent
3+ years of administrative support experience, preferably supporting senior leadership
Strong organizational and time management skills with the ability to prioritize multiple tasks
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience managing calendars, scheduling meetings, and coordinating logistics
Ability to handle sensitive and confidential information with discretion
Strong attention to detail and accuracy
Ability to work independently and as part of a team

Nice To Haves

Associate’s or bachelor’s degree in business administration, communications, or a related field
Experience supporting an executive team, CEO, or board of directors
Experience with meeting minutes, agenda preparation, and board materials
Graphic design experience (e.g., Canva, Adobe Creative Suite, or similar tools)
Project management experience or familiarity with project tracking tools
Experience with document management systems or records management
Familiarity with internal communications or employee engagement initiatives
Experience working in a nonprofit or multi-entity organization

Responsibilities

Managing executive calendars
Coordinating meetings
Preparing agendas and materials
Recording meeting minutes
Supporting internal communications by assisting with the development and design of messaging for employees and leadership
Overseeing organizational document management across all entities
Coordinating meeting logistics such as room setup and catering
Ensuring timely sorting and distribution of organizational mail
Contributing to graphic design projects
Providing project management support to the Executive Team as needed
Handling other administrative tasks as they arise

Benefits

Health insurance options for employees and dependents
Dental, vision, and prescription drug plans
Flexible Savings Accounts (FSA) or Health Savings Accounts (HSA), with employer contributions
Paid Time Off (PTO), Personal and Taking Care of You Days
Holiday pay (six holidays per year)
403(b) ERISA Retirement Plan, match provided
Free group life and AD&D insurance of $20,000
On-site education center to provide professional development and CEU credits
Free Employee Assistance Program (EAP) for employees and dependents
Paid monthly volunteer time at non-profit organizations
Uniform Allowance Program