Manager of Capital Expenditures

Gilbane Development Company • Arlington, VA

7d • $155,000 - $220,500 • Hybrid

About The Position

The Gilbane Development Company acquires and preserve affordable housing where it matters most – keeping homes stable for residents while improving building performance, safety, and long-term durability. Our work is practical: we align capital needs with Section 8 operations, lender and public-funding requirements, and real-world constructability – then we execute with discipline, transparency, and respect for occupied communities.
The Manager of Capital Expenditures is responsible for planning and executing capital projects primarily tied to Section 8 acquisition/rehabilitation, with the ability to flex into major capex initiatives on other stabilized assets in Gilbane Development’s portfolio. This role owns capex scope development, budgeting, bid leveling, contracting support, schedule oversight, risk management, and closeout across multiple properties, ensuring projects deliver quality work on time and within approved budgets. The Manager of CapEx works closely with Asset Management, Property Management, and third-party/on-site teams; while day-to-day coordination with vendors (e.g., access, routine supervision, minor issue triage) is typically handled by on-site property management staff, this role provides project leadership as well as technical oversight, controls, and accountability for outcomes. Related, the Manager of CapEx is a consultative resource to our Senior Acquisitions Manager, assisting with property evaluation and capital planning as part of underwriting potential acquisitions.

Requirements

• 10+ years of experience managing multifamily capex or construction projects, ideally including occupied rehab (affordable housing experience strongly preferred).
• Working knowledge of the capex project lifecycle: scope development, estimating, bid leveling, contract administration, schedule tracking, and closeout.
• Ability to write and manage RFPs/scopes, and to evaluate contractor proposals and qualifications.
• Strong competency reviewing budgets, change orders, and pay applications with supporting documents (lien waivers, affidavits, etc.).
• Comfort communicating with owners, lenders/investors, asset managers, property managers, consultants, contractors, and vendors; able to deliver clear, factual reporting.
• Proficiency with construction/project management software and Microsoft Office (Excel-heavy).
• Hybrid work environment with ability to travel frequently (up to 50% depending upon active pipeline).
• Bachelor’s degree in construction management, engineering, architecture, or related field (or equivalent experience).

Responsibilities

• Support acquisition/rehabilitation underwriting by developing property-specific capex scopes, order-of-magnitude budgets, risk flags, and execution plans for Section 8 assets (occupied and/or phased rehab).
• Translate property condition assessment (PCA) findings, due diligence observations, and operational priorities into a practical scope of work with sequencing that protects residents and rental operations.
• Provide value engineering and constructability feedback as scopes and budgets are refined.
• Lead creation of property capital plans aligned with business plans, compliance requirements, and operating constraints, in partnership with Asset Management and site/regional teams.
• Build and manage project budgets, forecasts, and contingencies; maintain accurate cost-to-complete reporting.
• Present clear cost and risk updates to internal decision-makers (e.g., Executive Committee and Investment Committee).
• Prepare and issue RFPs, bid packages, scopes, and contractor qualification requirements.
• Lead bidder walkthroughs; manage Q&A, bid leveling, and recommendation memos.
• Support contract execution (GC/sub/vendor), ensuring scope clarity, schedule requirements, insurance/compliance, and documentation standards.
• Oversee project kickoff, staging, and sequencing; ensure resident communication plans are in place (through Property Management staff).
• Monitor schedule, submittals, long-lead items, and critical path risks; drive issue resolution with GC/vendor teams.
• Coordinate with Property Management and third-party managers to remain aligned on access, unit readiness, and handoffs.
• Maintain QA/QC standards; verify completed work meets contract documents and durability expectations.
• Identify, track, and mitigate risks: hidden conditions, occupied rehab constraints, cost escalation, and schedule slippage.
• Coordinate with architects, engineers, and other team members as needed; support permit and municipal coordination where applicable.
• Review vendor/contractor pay applications; validate progress, retainage, lien waivers, affidavits, and backup documentation.
• Support pay application scheduling and timely submittals to lenders/investors; maintain clean audit trails consistent with affordable housing capital stack expectations.
• Drive project closeout: punch lists, commissioning/turnover (as applicable), warranties, O&M manuals, as-builts, and final budget reconciliation.
• Support major capex deployments on stabilized assets (e.g., roof, façade, MEP, site/civil, elevators, life safety), applying the same budgeting/procurement/controls discipline.

Benefits

• Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan.
• We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees