Manager, Licensing Administration

Warner Music Group • Los Angeles, CA

2d • Onsite

About The Position

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. A little bit about our team: The Global Sync department represents recorded music sync rights for Warner Music Group's (WMG’s) artists and offers clients a comprehensive sync licensing service. They work to serve WMG's extensive catalog and the company's frontline record labels by strategically developing new opportunities in film, television, advertising, video games, and new media. Your role: The Manager, Sync Licensing Administration plays a critical, hands-on role in ensuring the efficient and legally sound execution of synchronization licenses and invoice issuance for Warner Music Group's extensive catalog. This position involves overseeing final contract processing, and acting as a key liaison between our Creative Sync team and external partners. This role requires a blend of deep contract administration knowledge and rigorous attention to detail.

Requirements

• Minimum of 4+ years of professional experience in Synchronization Licensing Administration within a music publisher, record label, or music-centric media company.
• Comprehensive and demonstrated knowledge of contract execution and administrative procedures as they pertain to synchronization rights.
• Proven experience managing, documenting, and administering license terms and conditions.
• Advanced proficiency in music rights databases, digital rights management systems, and Google Workspace (especially complex data analysis in Sheets/Excel).
• Exceptional verbal and written communication skills, with the ability to articulate complex legal and financial concepts clearly to both creative and business partners.
• Highly organized, meticulous attention to detail, and capable of exercising independent judgment in administrative and procedural decision-making.

Nice To Haves

• Bachelor’s degree in Music Business, Entertainment Law, Business Administration, or a related field.
• Possess an ABA-approved Paralegal or Legal Assistant Certificate
• Familiarity with the execution of master recording licenses is a significant plus.

Responsibilities

• Independently manage and execute the administrative phase of complex, high-priority, and strategic synchronization licenses for Film, Television, Advertising, Video Games, and New Media uses.
• Review, interpret, and process long-form license agreements and short-form sync requests, coordinating closely with Business Affairs and Legal teams to finalize terms and documentation.
• Manage the execution of licensing agreements with Licensees
• Ensure accurate fee application and correct financial terms are reflected across all final licenses and invoices
• Record and maintain basic financial data relating to invoice payments and assist with ensuring license fees are received and processed correctly
• Develop, implement, and refine administrative and system best practices to increase efficiency and accuracy in quoting, tracking, and final deal entry.
• Assist in generating and analyzing departmental licensing reports and metrics to identify trends, bottlenecks, and areas for process optimization.
• Participate in discussion sessions on new administrative systems, legal document standards, and industry licensing protocols for the Sync team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level