Manager, HCV Budget and Financial Compliance

Chicago Housing Authority•Chicago, IL

4d•$90,000 - $95,000•Hybrid

About The Position

The Housing Choice Voucher Budget & Operations Manager is responsible for preparing and monitoring the department budget and reviewing reports from both CHA staff and contractors ensuring the HCV Program is in compliance with HUD regulations and operating with financial integrity and efficiency. The HCV Budget & Operations Manager monitors the daily activities of the HCV Compliance Analyst, HCV Operations Specialist, and HCV Special Programs Coordinator. Reports to Director, HCV Compliance and Operations.

Requirements

Bachelor's Degree in Accounting or Finance and 3-5 years of accounting, auditing and finance experience or the equivalent combination of education and related work experience.
This position requires experience in reviewing detailed budget line items and conducting financial audits to ensure the efficient and cost effective operation of the HCV Program.
The position requires proficiency with Microsoft Office products (i.e. Word, Excel, PowerPoint, & Outlook).
Must have strong skills in Excel and have the ability to create reports without a template.
Must be able to communicate effectively both verbally and in written form with all levels of management.
The candidate must be certified in Housing Choice Voucher programs or achieve certification within six (6) months of employment.

Nice To Haves

Previous contract management, auditing and/or financial analysis experience considered a plus.
Familiarity with HUD's Housing Choice Voucher financial management requirements desirable.

Responsibilities

Supervise HCV staff responsible for completing compliance reviews for HCV operations and procedural compliance
Compile, analyze and review monthly operating expense reports and invoices submitted by contractor(s) and conduct budget comparisons
Generate, monitor and/or manage program operations reports (e.g. Two-Year Projection Tool, HCV Budget vs. Actual, Voucher Management System) for the HCV Program and HCV contractors, including accuracy and timeliness of financial data and report submissions within the CHA and to HUD
Create and submit annual HCV expense and revenue projections to OBM and monitor monthly to ensure operation cost effectiveness
Conduct year-end reporting and accrual report submission
Monitor contracts related to the HCV Program, including contract’s term, expiration date, extensions and amendments, and HCV contractor performance metrics
Conduct risk assessment, identifying potential risks within administrative operations and proposing mitigation strategies
Maintain technical knowledge relating to the HUD's Section 8 program, including reviewing the HUD website for any updates
Assist in preparation of documentation for the procurement process, including Request for Proposal and Small Order Bid and maintain operating expense budget line-item tracking
Analyze data; project potential funding shortfalls and surpluses; make recommendations for addressing problems and realizing opportunities, including HAP/UML utilization compliance
Maintains a working knowledge of the CHA expense budgeting system (Lawson), procedures and internal policies
Assist in the implementation of new administrative processes and systems, including employee training Lawson, Legistar and E-Procure
Establish and maintain effective working relationships with CHA staff and contractors assigned to the HCV Programs, contributing to cross-functional projects related to administrative operations. (Working with the Procurement Department utilizing E-Procure)
Work closely with HCV Director of Compliance and Operations to coordinate HCV activities related to all program reviews, including HUD monitoring, technical assistance reviews and other projects as assigned

Benefits

Vacation, Sick and Personal, competitive PTO package
Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance
Short-Term and Long-Term Disability Insurance
Long-Term Care Insurance
Pet Insurance
Parking Transit
Prepaid Legal Services
Brightstar 529 College Savings Plan
Identity Theft Protection
Hospital Indemnity Insurance
Voluntary Critical Illness Insurance
Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match
Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago
Hybrid work schedule (position specific) This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.