Manager, Graduate Student Coordinator (Hybrid) - Division of Biology & Biomedical Sciences (DBBS)

Washington University in St. Louis • St. Louis, MO

1d • Hybrid

About The Position

Provides essential leadership and administrative oversight for Graduate Program Administrators (GPAs). Responsible for ensuring the integrity of student records, tracking academic progress, and maintaining clear communication with stakeholders regarding student milestones. Serves as a project leader, utilizing the annual fiscal cycle to keep the team accountable, inspired, and aligned with institutional goals.

Requirements

• Bachelor's degree
• Relevant Experience (3 Years)

Nice To Haves

• Master's degree, Ph.D. - Doctor of Philosophy
• Supervisory (2 Years)
• Analytical Thinking
• Communication
• Delegate Management
• Graduate Programs
• Higher Education Administration
• Leadership
• Microsoft Tools
• Multitasking
• Organizing
• Prioritization
• Program Budgeting
• Program Management
• Project Administration
• Project Management
• Project Management Software (PMS)
• Supervision
• University Administration
• Workday HCM
• Workday Student
• Workload Prioritization
• Workplace Diversity

Responsibilities

• People Leadership & Team Management
• Supervisory Oversight: Directs the Graduate Program Administrators, inclusive of hiring, workload assignment, and annual performance evaluations.
• Team Inspiration & Accountability: Fosters a high-performance culture through consistent feedback, professional development, and motivational leadership.
• Resource Management: Ensures the team is equipped with the necessary training and tools to manage the diverse administrative needs of the graduate programs.
• Student Progress & Record Integrity
• Record Audits: Conducts regular audits of student records to ensure compliance with university and program-specific requirements.
• Progress Tracking: Oversees the systematic tracking of student throughout the academic lifecycle.
• Stakeholder Communication: Coordinates timely updates to faculty, program directors, and university leadership regarding student status and academic standing.
• Policy Implementation: Interprets and applies academic policies to ensure equitable treatment of students across all managed programs.
• Project Management & Annual Operations
• Gantt Chart Execution: Maintains and manages the team’s adherence to the Fiscal Year GPA Gantt Chart, ensuring all seasonal deadlines (admissions, orientation, graduation) are met.
• Process Improvement: Evaluates administrative workflows to identify efficiencies in how GPAs support their respective programs.
• Budgetary Monitoring: Monitors unit expenditures and analyzes budgetary data related to program administration needs.
• Other Duties Performs other duties as assigned to support the Division’s mission.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees