Manager, Fleet Administration

ADB Companies, LLC•Wildwood, MO

3d•$80,000•Onsite

About The Position

ADB is seeking a Manager, Fleet Administration to oversee and drive the success of fleet-related business objectives including safety, compliance, operational readiness, cost control, and customer support. This role manages fleet administration strategies that enable effective field operations, ensure regulatory compliance, and maintain a reliable, safe, and cost-effective vehicle and equipment fleet. The ideal candidate has proven success managing fleet administration functions, strong people and process management skills, and an ALL IN attitude to achieve results.

Requirements

5+ years of fleet administration, transportation, or asset management experience required
2+ years of proven success leading people and managing processes within a department
Experience supporting DOT-regulated or field-based operations required
High School Diploma or equivalent required
Valid Drivers License required
Ability to travel Nationwide as needed
A strong belief in ZERO- Being Safe 100% of the time is the expectation
Alignment with company mission, vision, and values
Strong work ethic with an ALL IN attitude
A high level of customer centricity supporting field and operational teams
Strong team leader with the ability to build trust and cross-functional relationships
Ability to perform in a fast-paced, operationally driven environment
A high level of time management, accountability, and prioritization skills
Self-motivated, goal- oriented, and driven to achieve department goals
Strong organizational, problem-solving and solution-oriented mindset
Ability to influence desired outcomes through effective relationships
Strong verbal and written communication skills
Proficient with Microsoft Office (Power Point, Word, Excel, etc.)

Nice To Haves

Bachelor’s degree in business or related field strongly preferred

Responsibilities

Mid-level Manager responsible for people management, performance, compliance, and quality within the Fleet Administration function
Leads and manages Fleet Administration team members including time, attendance, performance, training, production, and quality
Provides expert functional leadership in fleet administration, vehicle lifecycle management, compliance, and reporting
Oversees fleet processes including vehicle ordering, upfitting, transfers, disposals, titling, registration, insurance documentation, and asset tracking
Ensures fleet compliance with DOT, FMCSA, state-specific regulations, company policies, and insurance requirements
Creates and drives fleet-related KPIs to contribute to overall department and company scorecard success (cost, utilization, downtime, compliance, safety)
Manages vendor relationships related to fleet leasing, maintenance, fuel programs, telematics, upfitting, and disposal
Partners cross-functionally with Operations, Safety, Finance, HR, and Compliance to support field readiness and business execution
Manages fleet financials including budgeting, expense tracking, cost analysis, and cost-reduction initiatives
Reviews and analyzes fleet data to support operational decisions and continuous improvement
Leads special projects related to fleet optimization, system implementations, policy updates, and process improvements from start to finish
Develops and enforces fleet policies, procedures, and standards to ensure consistency, compliance, and operational efficiency
Demonstrates basic presentation skills; prepares and presents fleet-related data and insights to senior leadership as requested
Maintains a strong customer-centric mindset, ensuring fleet services support field teams and customer commitments
Upholds ADB’s safety culture, leads by example, and actively drives the philosophy of ZERO across all fleet operations
Engages in ADB culture pillars and encourages participation across Community, Wellness, Development, and Inclusion initiatives
Performs other position duties when requested