Manager Finance & Operations - Research

Arizona State University • Los Angeles, CA

2d • $85

About The Position

The Research Advancement team in the Herberger Institute for Design and the Arts (HIDA) is looking for a Manager, Finance and Operations to support the research office expansion in Los Angeles at the ASU California Center. In this role, the Manager, Finance and Operations will be responsible for a wide range of duties which include but are not limited to managing multiple sources of funding for large income/faculty labs, budgeting, forecasting, reporting, procurement, oversight of student awards, and human resource coordination. Additionally, this position will oversee coordinate with leadership and other operational support staff to meet the goals of the Research Advancement Office and the Institute. The successful candidate will be a self-starter, excellent customer service and communication skills, exceptional work qualities, an ability to coordinate multiple tasks autonomously and someone who can exercise sound judgment in decision-making. This position will be a contributing member of the Research Advancement Team in HIDA. The Herberger Institute's presence in Los Angeles currently includes the School of Art (ASU FIDM - Fashion), The Design School, and The Sidney Poitier New American Film School. The Manager, Finance and Operations will support all research activities in LA and report to the Associate Director of Research Advancement in Tempe, AZ.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Evidence of a Bachelor's Degree in Accounting, Finance or Business, including knowledge of principles, practices and methods of accounting and budgeting
• Experience using a financial management system in a higher education environment (Workday, preferred)
• Experience with Adaptive Planning, ASU's budgeting system
• Experience preparing, managing and forecasting multiple budgets
• Experience reconciling accounts
• Experience in advising on financial management issues, and when appropriate resolves complex problems with stakeholders.
• Demonstrated knowledge of grants and contracts procedures and administration of awards.
• Experience in utilizing knowledge of research administration to identify solutions to issues.
• Experience in being a problem solver who can take initiative and set priorities while being flexible.
• Demonstrated knowledge of Concur and ASU travel policies and procedures
• Experience managing a departmental purchasing card and reconciliations
• Experience processing and approving scholarships and/or awards
• Experience assisting in the operation of a fiscally sound environment
• Experience hiring, writing offer letters, and following HR procedures
• Familiarity with California employment regulations
• Evidence of effective customer service skills
• Experience working in a fast-paced environment with competing deadlines
• Experience in creating detailed and complex numerical computations and spreadsheets within Excel
• Experience with Microsoft Office (i.e.. Word, Excel, and Outlook)

Responsibilities

• Manage multiple funding streams which may include local, gift and grant accounts for large income faculty/labs providing strategic insight and decision-making to maximize HIDA funding and expand research deliverables.
• Responsible for account monitoring and reconciling, expense transfers, effort reporting and be a resource on sponsor policies and regulations regarding the administration of award funds; monitor compliance issues and assist in resolution, and account close out.
• In conjunction with and in support of ORSPA, provides assistance and support securing additional information during negotiations as necessary; reads award documents to determine restrictions and other pertinent information; assists ASU research investigators with renewals and periodic reports for grant agencies
• Works in conjunction with ORSPA and ASU research investigators to ensure timely and accurate post-award accounting of grants and contracts; reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements
• Prepares or participates in the preparation of financial and administrative reports, analyzes and interprets statistical financial and management planning data for decision-making and strategic planning.
• Maintains knowledge of ASU practices and policies in order to provide daily policy guidance and direction to HIDA staff and faculty in order to ensure compliance to all fiscal matters
• Ensures the day-to-day successful execution of all assigned fiscal duties. These may include purchasing, processing Workday documents, overseeing employee travel, approving Workday transactions, planning, and account/P-Card reconciliations for numerous accounts.
• Routinely meets with RA leadership and/or HIDA leadership to review budgets, reforecast accounts, provide guidance and assist in navigating complex purchasing requests.
• Manages all quarterly forecasting, annual budget submissions and other similar tasks for assigned accounts within required timeframes
• Coordinates faculty, staff, and student recruitment. requiring familiarity with federal, state, and ASU employment practices. Processes payroll and personnel actions in accordance with HIDA policy and procedures. Manages hiring, offer letters and other HR procedures
• Coordinates facilities and IT tickets to local operational support teams outside of HIDA
• Provides tactical administrative and managerial advice to leadership and evaluates related proposed solutions.
• Manages, supervises and trains assigned staff and/or student workers and monitors work in progress. Reviews job performance consistent with department and university goals.
• Communicates with other departments and university administrators; resolves or assists with the resolution of problems and sensitive issues.
• Performs other functions designated by RA leadership or the HIDA Dean's Office.

Benefits

• Salary and wages paid
• Comprehensive package of affordable benefit plans and programs
• Access to world-class educational opportunities at deeply discounted rates
• Flexible work options
• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager