Manager - Facilities Administration- Facilities and Real Estate Management (Civil Service)

City of Dallas

About The Position

Overview The Manager-Facilities Administration oversees, administers, manages, and facilitates general operations, planning, set up, budgeting, cubical assignment, office layout, and other activities for the City Facilities. Essential Functions Manages and supervises facility set up, organization, and maintenance; plans, directs and coordinates office and space organization, cubical assignment, and general layout; evaluates work order status, reviews work methods and procedures, and coordinates activities. Develops and maintains cooperative working relationships and leads in the facilities activates supporting the City and its departments.; develops leadership in others through coaching, mentoring, rewarding, and guiding employees. Carries out supervisory responsibility in accordance with City policies, procedures and applicable; manages all interviewing, hiring and training, and planning, assigning, and directing work; provides performance feedback, disciplinary actions, and recommends promotions. Oversees construction of new facilities, building renovation, and ensures that new furniture and equipment is installed at all new facilities; tracks, compiles, organizes, and delegates work orders ensuring successful completion according to specifications. Manages the Capital Improvement projects for the City facilities; and facilitates/ensures completion and submission of all CIP documents are completed and submitted to the Budget Office on time. Participates in the development and implementation of annual work plans, department goals, and annual budget; executes approval for budgets and exercises control over the expenditure of funds. Facilitates departmental organization, policies, procedures, and overall work priorities to accomplish department goals and objectives; monitors and maintains records of facility maintenance, repair, and renovations. Communicates progress and status of work; provides informational presentations to City council, department heads, and other groups as necessary. Performs any and all other work as needed or assigned.

Requirements

Knowledge of supervisory and managerial techniques and principles
Knowledge of fundamental inventory control procedures and warehouse procedures
Knowledge of equipment, vehicles, materials, and methods used in Building and Grounds services
Knowledge of local ordinances and building codes
Knowledge of proper safety practices and procedures and regulations applicable to work being performed
Ability to perform project management and oversight
Ability to organize work, set priorities, meet deadlines, and follow up on issues
Ability to direct and oversee staff performing various different tasks on projects
Ability to monitor and implement budget and contract specifications
Ability to plan, assign, and direct staff
Ability to monitor safety and security
Communicating effectively both verbally and in writing
Establishing and maintaining effective working relationships
EDUCATION: Bachelor's degree in Business, Construction Management, Engineering, or Architectural field.
EXPERIENCE: Five (5) years of experience in budget development/management/administration.
AND Three (3) years project management/supervisory responsibilities (This experience may be included in the required experience listed above.)
LICENSE: Valid driver's license with good driving record.
OTHER REQUIREMENT: Availability to work nights, weekends, and holidays.

Responsibilities

Manages and supervises facility set up, organization, and maintenance
Plans, directs and coordinates office and space organization, cubical assignment, and general layout
Evaluates work order status, reviews work methods and procedures, and coordinates activities
Develops and maintains cooperative working relationships and leads in the facilities activates supporting the City and its departments.
Develops leadership in others through coaching, mentoring, rewarding, and guiding employees
Carries out supervisory responsibility in accordance with City policies, procedures and applicable
Manages all interviewing, hiring and training, and planning, assigning, and directing work
Provides performance feedback, disciplinary actions, and recommends promotions
Oversees construction of new facilities, building renovation, and ensures that new furniture and equipment is installed at all new facilities
Tracks, compiles, organizes, and delegates work orders ensuring successful completion according to specifications
Manages the Capital Improvement projects for the City facilities
Facilitates/ensures completion and submission of all CIP documents are completed and submitted to the Budget Office on time
Participates in the development and implementation of annual work plans, department goals, and annual budget
Executes approval for budgets and exercises control over the expenditure of funds
Facilitates departmental organization, policies, procedures, and overall work priorities to accomplish department goals and objectives
Monitors and maintains records of facility maintenance, repair, and renovations
Communicates progress and status of work
Provides informational presentations to City council, department heads, and other groups as necessary
Performs any and all other work as needed or assigned