Facilities & Real Estate Manager

MENTAL HEALTH SYSTEMS INC•San Diego, CA

About The Position

The Facilities & Real Estate Manager is responsible for managing the company’s facilities operations and real estate portfolio, with a primary focus on lease administration, transaction execution (including exits), operational reliability, and construction oversight. This role ensures safe, compliant, and cost-effective workplaces while supporting strategic planning for future growth.

Requirements

7+ years in facilities management and/or corporate real estate with multi-site responsibility.
Experience negotiating leases and managing transaction processes.
Proven track record as Owner’s Rep or project manager for construction/renovation projects.
Strong knowledge of compliance standards and building systems.
Proficiency with CMMS and KPI-driven operations.

Nice To Haves

Certifications: IFMA CFM/FMP, BOMI RPA/FMA, PMP, LEED GA.
Familiarity with IWMS/CMMS platforms and space planning tools.
Experience with sustainability initiatives and energy management.

Responsibilities

Administer all leases: track critical dates, ensure compliance with terms, and manage renewals, expansions, and terminations.
Lead lease negotiations for new sites and renewals, including rent structure, TI allowances, and restoration clauses.
Manage exit transactions: coordinate decommissioning, landlord walkthroughs, and vendor closeouts.
Maintain accurate lease records and provide reporting to leadership.
Act as Owner’s Representative for renovations, tenant improvements, and facility upgrades: manage scope, schedule, budget, and risk.
Oversee design reviews, permitting, and compliance with building codes and safety standards.
Coordinate move-in and post-occupancy evaluations.
Oversee preventive maintenance programs for building systems (HVAC, electrical, life safety).
Manage work order process and vendor performance through CMMS; ensure SLA compliance.
Ensure regulatory compliance and support maintenance staff on all programs including; (OSHA, fire/life safety) and maintain emergency preparedness plans.
Optimize service contracts for janitorial, security, landscaping, and other facility services.
Develop and manage operating and capital budgets for facilities and real estate.
Provide monthly reporting on lease obligations, maintenance KPIs, and project status.
Support long-term capital planning for building lifecycle needs.
Partner with Finance, Legal, and business units to align real estate decisions with organizational goals.
Select and manage vendors; enforce SLAs and performance scorecards.
Maintain strong relationships with landlords, brokers, and contractors.