Manager, Exhibits and Sponsorships

American College of Chest Physicians • Glenview, IL

5h • $83,000 - $93,000 • Hybrid

About The Position

The Manager, Exhibits and Sponsorships is responsible for the planning, sales, and execution of exhibit and sponsorship opportunities for the CHEST Annual Meeting. This role manages all logistical details, collaborates with vendors and internal teams, oversees contracts, and leads the Exhibits and Sponsorships Sales Specialist to ensure a seamless exhibitor and sponsor experience.

Requirements

• 5+ years experience managing exhibit and sponsorship logistics and sales
• Occasional weekend work required
• Ability to accommodate approximately 20% travel
• Provides clarity, alignment, and respectful two-way feedback
• Balances priorities, adjusts plans, and holds others accountable
• Coaches team to make sound decisions under uncertainty
• Mentors staff in using tools and data to solve problems or improve outcomes
• Coaches performance, delivers feedback, and fosters engagement
• Measures success based on strategy-driven objectives
• Creates space for all voices and navigates bias effectively
• Negotiates priorities and represents team perspective effectively
• Supports staff well-being, inclusion, and engagement

Nice To Haves

• Nonprofit medical association selling experience highly preferred

Responsibilities

• Manage the development, execution and fulfillment of all logistics and sales for CHEST Annual Meeting exhibits and sponsorships. Includes working with CHEST general contractor for exhibits and sponsorship as well as exhibit appointed contractors.
• Assists on exhibit and sponsorship budgets, including pricing and expenses.
• Works with marketing on creation of exhibit and sponsorship prospectus and marketing emails.
• Stays current on sponsorship opportunities, trends, and best practices, and provides recommendations regarding new sponsorship options.
• Manages the database of exhibit and sponsorship prospects for CHEST Annual Meeting.
• Oversees the platform for exhibit and sponsorship sales and floorplan management. Develop and maintain policies, procedures, and tools for management and tracking of exhibit and sponsorship opportunities.
• Manage the coordination and distribution of communications to the exhibitors with the logistical and operational information. ?This includes exhibitor service kit, housing, company descriptions, advertising options, and exhibitor badge registration.
• Coordinates with contracts and finance department on development and execution of contracts for sponsorships, and invoicing companies for exhibit and sponsorship payments. Participates in reconciliation of accounting records with sales records.
• Lead, manage, and develop the Exhibits and Sponsorships Sales Specialist through ongoing training, support, and development. Ensure the Specialist has the knowledge and equipment needed in order to complete their job functions.

Benefits

• Medical, dental, and vision insurance; flexible spending account; long- term and short-term disability insurance; life/AD&D insurance
• 37.5-hour work week with flexible start times; Paid Time Off; Paid parental leave; Hybrid work environment; Paid holidays
• 401(k) with matching contribution from CHEST; Health club and fitness reimbursement; Employee counseling program; Reimbursement for professional memberships; Tuition Reimbursement
• Lunch & Learns; Annual Health Fair; Professional development courses; Volunteering opportunities; Annual Holiday Party; In-office “Busy Breaks”

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 101-250 employees