Manager, Executive Assistants

Saronic•Austin, TX

About The Position

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms. Job Overview We are seeking a Manager of Executive Assistants to lead and scale a high-performing, pooled administrative function supporting Vice Presidents and other senior leaders. This role is responsible for driving service quality, prioritization, and operational rigor across the EA team while ensuring executives receive consistent, proactive, and professional support. The Manager will hire, develop, and coach EAs; implement standard processes and tools; balance workload across the pool; and serve as the primary escalation point for administrative support. This position allows executives to stay focused on running the business while ensuring the administrative function operates efficiently and predictably.

Requirements

5+ years of experience in executive administration, business operations, or team leadership.
Strong judgment and discretion with sensitive information.
Excellent communication skills and executive presence.
Highly organized, systems-oriented, and process driven.

Nice To Haves

Experience managing administrative or shared services teams strongly preferred.
Proven ability to bring order, prioritization, and scalability to fast-growing environments.
Comfortable influencing senior leaders while advocating for team capacity.

Responsibilities

Team Leadership & Development
Directly manage a team of Executive Assistants.
Set clear expectations for service levels, responsiveness, and professionalism.
Coach, mentor, and develop EAs; provide performance feedback and career growth.
Lead hiring, onboarding, and training of new administrative staff.
Build bench strength and coverage models (PTO, surge support, transitions).
Pooled Support Operations
Own allocation of EA resources across leaders and teams.
Balance workload and adjust assignments as business needs evolve.
Establish intake and prioritization mechanisms for executive requests.
Ensure continuity of support during organizational changes.
Process & Standardization
Create repeatable processes for calendar management, travel, expenses, events, and document workflows.
Drive adoption of common tools and best practices.
Define and monitor service metrics (turnaround time, coverage, satisfaction).
Reduce noise and ad hoc work through structure and clarity.
Executive Partnership
Gather feedback from supported leaders and translate it into improved service delivery.
Act as an escalation point for conflicts, bandwidth constraints, or priority calls.
Anticipate needs and proactively recommend improvements.
Operational Excellence
Identify opportunities for automation, consolidation, and efficiency.
Manage vendor relationships tied to administrative services.
Support company events, board interactions, and cross-functional initiatives as needed.

Benefits

Medical Insurance: Comprehensive health insurance plans covering a range of services
Saronic pays 100% of the premium for employees and 80% for dependents
Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care
Saronic pays 99% of the premium for employees and 80% for dependents
Time Off: Generous PTO and Holidays
Parental Leave: Paid maternity and paternity leave to support new parents
Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
Retirement Plan: 401(k) plan
Stock Options: Equity options to give employees a stake in the companyâs success
Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage
Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office