Manager, Events (Contract)

the Ad Council•New York, NY

1d•$6,250 - $6,500•Remote

About The Position

The Ad Council convenes creative storytellers to educate, unite and uplift audiences by opening hearts, inspiring action and accelerating change. For more than 80 years, the nonprofit organization and its partners in advertising, media, marketing and tech have been behind some of the country's most iconic social impact campaigns – Smokey Bear, Friends Don’t Let Friends Drive Drunk, Tear the Paper Ceiling and many more. Due to the nature of the role, we are only considering applicants who live within proximity to NYC. The Manager, Events (Contract Employee) will play a key role in supporting the planning and execution of the Ad Council’s external and internal events. Working collaboratively across teams, this role supports high-profile activations, staff and partner engagement opportunities, and industry events. The position partners closely with the Assistant Manager, SVP of Events, and Chief Marketing Officer to deliver programs that strengthen the Ad Council brand and deepen engagement with key constituents. This is a hands-on, detail-oriented role ideal for an experienced events professional who thrives in a fast-paced, collaborative environment. We are open to this role working remotely, within the NYC Tri-State Area. Some in-office support will be required, as needed. This is a contract employee role, providing coverage for a team member on maternity leave. This means that, while the position is at all times one of “at will employment”, the Ad Council anticipates at present that the employment length would be approximately 6 months. Depending on experience, the compensation for this position is within the range of $6,250 - $6,500 monthly, paid semi-monthly. Contract employees will be eligible to participate in limited benefits and paid time off.

Requirements

5+ years of administrative or event coordination experience, including at least 1 year supporting events, projects, or programs. Background in nonprofit or corporate event coordination preferred.
Exceptional attention to detail, organization, and follow-through.
Strong ability to prioritize and manage multiple tasks in a deadline-driven environment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong spreadsheet management and deck-formatting skills.
Comfort working cross-functionally and supporting multiple stakeholders.
Professional, proactive, and diplomatic, with a positive, team-oriented approach.
Resourceful and adaptable, with the ability to anticipate needs and solve problems independently.
Experience with Salesforce, Google Sheets/Docs, Asana, Canva, and Slack.

Responsibilities

Provide comprehensive administrative and logistical support to the Assistant Manager and SVP of Events across all Ad Council initiatives, board engagement events, and major industry events such as POSSIBLE and the Cannes Lions Festival.
Maintain and update records in Salesforce, Excel, and Google Sheets, ensuring accurate tracking of RSVPs.
Assist with event budget management, including invoice processing, payment submissions.
Prepare, submit, and track expense reports for the events team, ensuring accuracy and timeliness.
Create and manage Google Forms for event RSVPs, monitor attendance, and maintain organized registration and guest list records.
Support hotel and travel logistics for large-scale events, including managing hotel room blocks, coordinating travel inquiries, and ensuring proper billing and coding.
Coordinate meetings and maintain calendars for the events team, ensuring efficient scheduling and follow-up.
Arrange travel itineraries and manage logistics for staff attending events, conferences, and meetings.
Research venues and vendors, maintain up-to-date databases of private dining spaces, and assist with vendor selection and outreach. Assist with catering orders for high-profile meetings.
Compile donor and company research in preparation for meetings, briefings, and outreach.
Maintain and update corporate contact lists in Salesforce, ensuring data accuracy and alignment with cross-functional teams.
Partner with the Thought Leadership team on programming, talent scheduling, and event logistics.