Manager Engineering Documentation

Sotera Health Company • Oak Brook, IL

48d

About The Position

Reporting directly to the Senior Director of Engineering PMO, the Engineering Document Manager will be responsible for developing, implementing, and maintaining the Engineering Electronic Document Management System (EEDMS) for the portfolio of our facilities and for our Engineering projects. The Engineering Document Manager will interface with outside providers including engineering companies, ensuring compliance with our electronic engineering documentation guidelines. The Engineering Document Manager will need an understanding of CAD as corrections and updates to our CAD drawings may be required. The Engineering Document Manager will also coordinate various activities including procedures, CAD specifications, meetings, documentation formats, and other aspects related to electronic document management. The Engineering Document Manager will liaise routinely and autonomously with Project Managers, Engineers, Finance, Operations, Maintenance, Quality, EHS, and Purchasing as required to ensure stakeholder alignment for the maintenance and control of engineering documentation. In summary, the Engineering Document Manager will be responsible for development, maintaining, monitoring, training and communicating the electronic documentation management systems and processes to users and stakeholders. Occasional presentations to Engineering or Sterigenics Management is required.

Requirements

• Associate degree in technical discipline. Bachelor's degree in technical field preferred.
• 6 or more years-related experience in document management with an emphasis on technical documentation.
• Experience in multiple project (portfolio) support
• Ability to develop or modify CAD drawings and a good understanding of CAD systems including libraries and layering approaches
• Has developed procedures and processes related to electronic document management
• Experience with AUTOCAD or SolidWorks, Bluebeam, and REVIT in facilities engineering/design.
• FDA/GMP knowledge preferred
• Working knowledge of developing / updating electrical schematics, wiring diagrams, mechanical, machine design, architectural, civil and construction drawings
• Ensure adherence to quality standards and maintain policies and procedures.
• Ability to define problems, collect data, establish facts, draw valid conclusions
• Autonomous and critical thinking skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint), Microsoft Project software, and Adobe required.
• Ability to effectively present information in one-to-one and group situations

Nice To Haves

• Bachelor's degree in technical field preferred.
• FDA/GMP knowledge preferred

Responsibilities

• Manage the electronic engineering document management system (EEDMS)
• Functions as an informal team leader in cross functional departments as the SME on facility drawings and engineering documentation.
• Own, drive, develop, recommend and independently lead the collection of technical drawings including architectural, civil, mechanical, and electrical changes and incorporate this information into site as built drawings, schematics, and maps.
• Maintain records of engineering drawings including appropriate use of the EEDMS to ensure version control is maintained
• Works with the internal customers and the engineering team to ensure proper filing and storage of electronic engineering documents
• Develop corporate standards for engineering documents including naming convention, file structure, formatting including CAD layering.
• Work with stakeholders on defining the Engineering Electronic Document Management System requirements as we may upgrade our EEDMS system.
• Participates in project kick off meetings and assists with project delivery; prepares and/or approves engineering document management plans for projects.
• Support capital projects by providing updated existing drawings or creating new drawings.
• Interface with the Operations, EHS and Quality on projects to ensure engineering documents from projects are entered into EEDMS and can be used for validation.
• Manage capital project vendor document including confirmation against the transmittal, logging into the tracking database system and routing the package documents to reviewers.
• Outline electronic document requirements to our contracting partners such as engineering and construction companies
• Ensure "As-Built" drawings are received from vendors/contractors.
• May oversee the converting of as-built markups to CAD drawing (red to black)
• Ensure all drawings and materials are in accordance with Sterigenics specifications and standards.
• May need to modify drawings in CAD system
• Ensure all engineering and contractor activities are executed in consideration and compliance with applicable company EH&S standards.
• Strong interpersonal skills - ability to facilitate and resolve challenges/priorities amongst vested stakeholders.
• Ability to operate in a matrixed organization without direct report management responsibilities.
• Confident/Positive demeanor
• Exemplifies company core values of Safety, Customer Focus, People, Integrity, Excellence.
• Serves as an Engineering ambassador.
• Ensures engineering documents are version controlled and available for change control using the Management of Change (MOC) process adhering to Good Documentation Practices (GDPs).
• Manage the drawing change control process.

Benefits

• Medical, Rx, Dental, Vision, Disability, Life Insurance, Health Savings and Flexible Spending Accounts
• 401(k) program with Company match that immediately vests
• Paid holidays, vacation and sick time
• Free financial planning assistance
• Paid parental leave
• Education assistance
• Voluntary benefits including Critical Illness, Accident, Hospital Indemnity and Pet Insurance
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Miscellaneous Manufacturing
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees